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A General Authorization Letter is a legal document that allows you to grant another person the authority to act on your behalf in specific matters. Under Philippine law, this document establishes a formal agency relationship governed by the Civil Code of the Philippines, making it an essential tool when you cannot personally handle certain transactions or responsibilities.

When do you need this document?

You need a General Authorization Letter when circumstances prevent you from personally attending to important matters. This commonly occurs when you're traveling abroad for work or vacation but need someone to collect documents from government agencies, represent you in meetings with banks or insurance companies, or handle property-related transactions. Overseas Filipino Workers frequently use this document to authorize family members to manage their affairs back home. You might also need it when illness or physical limitations prevent you from personally conducting business, or when you want to delegate routine tasks like paying bills or renewing permits to a trusted representative.

Key legal considerations

The scope of authority you grant must be clearly defined and specific to avoid potential abuse or misunderstandings. Under the Civil Code, you remain liable for actions taken by your authorized representative within the granted scope, making careful selection of your attorney-in-fact crucial. The document must include complete identification details of both parties, specific powers being granted, and any limitations on the authority. You should consider including an expiration date to prevent indefinite use of the authorization. The representative must act in good faith and within the bounds of the authority granted, and any actions beyond the specified scope may not be legally binding on you.

Legal requirements in Philippines

Philippine law requires General Authorization Letters to be notarized under the Notarial Law of 2004 to ensure legal validity and enforceability. Both you and your authorized representative must present valid government-issued identification documents to the notary public. The document must comply with the Electronic Commerce Act provisions if processed electronically, and personal information included must adhere to Data Privacy Act requirements. Two competent witnesses are typically required during notarization. The notary public will verify the identities of all parties and ensure the document meets formal legal requirements before affixing their seal and signature, making the authorization legally binding and enforceable in Philippine courts.