The Export Invoice is a fundamental document in Philippine international trade transactions, required under the Customs Modernization and Tariff Act (CMTA) and related regulations. This document is essential whenever a Philippine-based company exports goods internationally, serving multiple purposes including customs declaration, commercial billing, tax compliance, and foreign exchange documentation. The Export Invoice must contain specific information mandated by Philippine law, including detailed product descriptions, HS codes, pricing, payment terms, and shipping details. It is particularly important for VAT zero-rating purposes and must comply with Bureau of Internal Revenue requirements as well as Bangko Sentral ng Pilipinas (BSP) regulations for foreign exchange transactions. The document is crucial for both regulatory compliance and commercial purposes, forming part of the required documentation for customs clearance, payment processing, and international trade finance.
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1. Invoice Header: Company details, invoice number, date, and export references
2. Buyer Information: Complete details of the foreign buyer including name, address, and tax/registration numbers
3. Seller Information: Complete details of the Philippine exporter including name, address, TIN, and export registration numbers
4. Shipment Details: Port of loading, destination, vessel/flight details, and Incoterms
5. Product Details: Detailed description of goods, HS codes, quantity, unit price, and total amount
6. Payment Terms: Payment method, currency, bank details, and payment conditions
7. Total Amount: Subtotal, applicable taxes (usually zero-rated), and final amount
8. Declaration: Standard export declaration and certification of origin if applicable
1. Special Instructions: Used when specific handling, storage, or shipping instructions are required
2. Insurance Details: Required when insurance is arranged by the exporter
3. Commission Details: When involving agents or commission arrangements
4. Quality Certification: When products require specific quality certifications
5. Letter of Credit References: When payment is through L/C, including L/C number and issuing bank details
1. Packing List: Detailed breakdown of items, packages, weights, and dimensions
2. Product Specifications: Technical specifications and compliance certificates
3. Certificate of Origin: Documentation proving the origin of goods for customs purposes
4. Bill of Lading Reference: Copy or reference to the Bill of Lading or Air Waybill
5. Bank Documents: Copies of relevant banking documents for payment tracking
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