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Estate Management Agreement Template for Philippines

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Key Requirements PROMPT example:

Estate Management Agreement

"I need an Estate Management Agreement for a mixed-use commercial and residential complex in Manila, Philippines, with special emphasis on sustainability practices and green building management, to commence from March 1, 2025."

Document background
The Estate Management Agreement serves as a crucial legal instrument in the Philippine real estate sector, designed to formalize the relationship between property owners and professional management entities. This document becomes necessary when property owners seek to delegate the day-to-day management and operation of their real estate assets to qualified professionals. The agreement, governed by Philippine law including the Real Estate Service Act (RESA) and the Civil Code, typically includes comprehensive provisions covering property maintenance, financial management, tenant relations, regulatory compliance, and operational procedures. It's particularly relevant for commercial, residential, and mixed-use properties where professional management is essential for maintaining asset value and ensuring efficient operations. The Estate Management Agreement should be tailored to comply with local regulations while protecting the interests of all parties involved.
Suggested Sections

1. Parties: Identification of the property owner and the estate management company, including complete legal names and addresses

2. Background: Context of the agreement, brief description of the property, and purpose of engaging the management services

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the manager, duration of the agreement, and renewal terms

5. Scope of Services: Comprehensive list of management services to be provided, including property maintenance, tenant management, and financial administration

6. Manager's Obligations: Detailed responsibilities and duties of the estate manager

7. Owner's Obligations: Responsibilities and obligations of the property owner

8. Financial Terms: Management fees, payment terms, operating budget, and financial reporting requirements

9. Operating Procedures: Day-to-day management procedures, emergency protocols, and reporting structures

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Conditions and procedures for termination of the agreement

12. Handover Procedures: Process for transferring management responsibilities upon termination

13. Governing Law and Dispute Resolution: Applicable law and methods for resolving disputes

14. General Provisions: Standard clauses including notices, amendments, and severability

Optional Sections

1. Multiple Property Management: Additional provisions for managing multiple properties or estates - include when agreement covers more than one property

2. Special Facilities Management: Specific provisions for managing special facilities like swimming pools, gyms, or recreational areas - include when property has such facilities

3. Environmental Compliance: Specific environmental management obligations - include for properties requiring special environmental consideration

4. Security Services: Detailed security management provisions - include for high-security properties or those requiring extensive security measures

5. Staff Employment: Provisions regarding on-site staff employment and management - include when staff will be directly employed for the property

6. Marketing and Promotion: Terms for marketing and promoting the property - include for commercial properties or residential properties requiring active marketing

7. Development and Renovation: Provisions for managing property development or major renovation projects - include when significant works are planned

8. Profit Sharing: Terms for profit sharing arrangements - include when agreement includes performance-based compensation

Suggested Schedules

1. Property Details: Detailed description of the property, including location, facilities, and current condition

2. Service Level Agreement: Specific performance metrics and service standards

3. Fee Schedule: Detailed breakdown of management fees, additional charges, and payment terms

4. Maintenance Schedule: Planned maintenance activities and frequencies

5. Staff Structure: Organization chart and staffing requirements

6. Operating Budget: Detailed annual operating budget

7. Emergency Procedures: Detailed emergency response procedures and contact information

8. Reporting Templates: Standard formats for various required reports

9. Insurance Requirements: Detailed insurance specifications and coverage requirements

10. Handover Checklist: Comprehensive list of items and documents for management handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions































































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Relevant Industries

Real Estate

Property Management

Commercial Real Estate

Residential Real Estate

Industrial Real Estate

Hospitality

Retail

Mixed-Use Development

Office Space Management

Healthcare Facilities

Educational Institutions

Shopping Centers

Industrial Parks

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facilities Management

Asset Management

Maintenance

Finance

Compliance

Risk Management

Tenant Relations

Administrative Services

Security

Development

Relevant Roles

Property Manager

Estate Manager

Facilities Manager

Real Estate Director

Asset Manager

Operations Manager

Building Manager

Property Management Executive

Real Estate Services Manager

Maintenance Manager

Tenant Relations Manager

Real Estate Investment Manager

Property Portfolio Manager

Legal Counsel

Compliance Officer

Financial Controller

Chief Operating Officer

Real Estate Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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