Employment History Letter

Employment History Letter Template for Philippines

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Key Requirements PROMPT example:

"I need an Employment History Letter for a senior software developer who worked at our company from March 2025 to November 2025, including specific details about their technical projects and responsibilities, as they need this for a visa application to Singapore."

Document background

The Employment History Letter is a vital document in the Philippine business environment, serving as an official record of an individual's employment journey within an organization. It is commonly requested for various purposes including visa applications, job applications, loan processing, and other situations requiring formal employment verification. The document must comply with Philippine labor laws, particularly the Labor Code of the Philippines and the Data Privacy Act of 2012, ensuring that all information provided is accurate, authorized, and properly protected. The letter typically includes essential details such as employment dates, positions held, and other relevant information as permitted by law and company policy. It represents an official communication from the employer and must be signed by authorized personnel, usually from the Human Resources department or senior management.

Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact information of the issuing organization

2. Date: Current date when the letter is issued

3. Recipient Information: Full name and address of the recipient or 'To Whom It May Concern' if recipient is unknown

4. Subject Line: Clear indication that this is an Employment History Letter for [Employee Name]

5. Employee Information: Full name, employee ID (if applicable), and current or last position held by the employee

6. Employment Period: Precise dates of employment, including start date and end date (if applicable)

7. Position History: Chronological list of positions held, including dates for each role

8. Signatory Block: Name, position, and signature of the authorized representative issuing the letter

Optional Sections

1. Salary Information: Details of compensation, only included when specifically requested and authorized by the employee

2. Job Responsibilities: Brief description of main duties and responsibilities, included when relevant for the letter's purpose

3. Performance Statement: Brief statement about work performance, only if positive and requested

4. Reason for Separation: If applicable and appropriate, statement explaining why employment ended

5. Special Achievements: Notable accomplishments or contributions, included when relevant and positive

6. Contact Information: Details for verification purposes, included when the letter will be used for reference checks

Suggested Schedules

1. Certificate of Employment: Official certificate with simplified employment details, often attached for formal verification

2. Position History Detail: Detailed breakdown of all positions held, including specific dates and departments, if the employment history is extensive

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Healthcare

Education

Retail

Construction

Business Process Outsourcing

Hospitality

Telecommunications

Professional Services

Government

Non-Profit Organizations

Transportation and Logistics

Real Estate

Relevant Teams

Human Resources

Legal

Compliance

Administration

Operations

Corporate Services

Employee Relations

Personnel Management

Records Management

Executive Office

Relevant Roles

Human Resources Manager

HR Director

HR Business Partner

HR Operations Manager

Compliance Officer

Legal Counsel

Department Manager

Administrative Manager

HR Administrator

Office Manager

Executive Assistant

Operations Director

General Manager

Chief Human Resources Officer

HR Specialist

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Let's create your Employment History Letter

Authors

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