Document background
The Email Records Retention Policy serves as a critical governance document for organizations operating in the Philippines, addressing the growing need for structured management of electronic communications in compliance with local regulations. This document becomes essential as organizations face increasing scrutiny regarding data privacy and electronic record-keeping under the Philippine Data Privacy Act and Electronic Commerce Act. The policy outlines specific retention periods, storage requirements, and disposal procedures for various categories of email communications, while considering business needs and regulatory obligations. It is particularly important for organizations handling sensitive information, conducting business electronically, or subject to regulatory oversight. The policy helps organizations maintain compliance, manage risk, and ensure business continuity while protecting both corporate interests and individual privacy rights under Philippine law.
