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Collection Dunning Letter Template for Philippines

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Key Requirements PROMPT example:

Collection Dunning Letter

"I need a Collection Dunning Letter for a corporate debtor who has failed to pay invoices totaling PHP 850,000, with a final payment deadline of March 15, 2025, including clear consequences of non-payment and BSP-compliant interest rates."

Document background
The Collection Dunning Letter is a crucial document in the debt recovery process under Philippine law, typically used when regular invoices or payment reminders have failed to secure payment. This document represents a more serious escalation in the collection process, serving as a formal demand for payment while complying with local regulations, including the Truth in Lending Act and Consumer Act of the Philippines. The letter includes specific details about the debt, payment requirements, and consequences of non-payment, while maintaining compliance with BSP guidelines on fair collection practices. Collection Dunning Letters are essential tools for businesses and financial institutions in the Philippines to maintain cash flow and manage credit risks, often serving as a prerequisite to legal action if payment is not received.
Suggested Sections

1. Letter Header: Creditor's complete business information including registration details

2. Date and Reference Number: Current date and unique reference number for tracking

3. Recipient Details: Debtor's complete name and address

4. Subject Line: Clear indication that this is a collection notice/demand letter

5. Debt Information: Detailed breakdown of the outstanding amount, original debt, interest, penalties, and other charges

6. Legal Basis: Reference to the underlying contract or obligation creating the debt

7. Payment Demand: Clear statement of the amount due and payment deadline

8. Payment Instructions: Detailed information on how and where to make the payment

9. Consequences of Non-Payment: Clear statement of actions that will be taken if payment is not received

10. Contact Information: Details for reaching the collections department or responsible person

Optional Sections

1. Previous Communications Reference: Reference to prior collection attempts when this is not the first notice

2. Payment Plan Options: Include when the creditor is willing to offer installment payments or settlement options

3. Dispute Resolution Process: Include when there's a need to explain the process for disputing the debt

4. Account History: Include when there's a need to show transaction history or payment history

5. Legal Disclaimers: Additional legal notices required for specific types of debt or circumstances

6. Response Form: Include when requesting specific response or acknowledgment from the debtor

Suggested Schedules

1. Statement of Account: Detailed breakdown of the debt, including principal, interest, and other charges

2. Payment History: Record of previous payments and attempts to collect

3. Supporting Documents: Copies of relevant contracts, invoices, or other documents proving the debt

4. Payment Plan Options: If offered, detailed breakdown of available payment plan alternatives

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses



















Relevant Industries

Banking & Financial Services

Telecommunications

Utilities

Insurance

Real Estate & Property

Retail

Healthcare

Education

Manufacturing

Professional Services

Technology Services

Consumer Finance

Relevant Teams

Collections

Finance

Legal

Credit Control

Accounts Receivable

Risk Management

Customer Service

Credit Administration

Recovery

Operations

Relevant Roles

Credit Manager

Collections Specialist

Accounts Receivable Manager

Finance Director

Credit Control Officer

Legal Counsel

Recovery Officer

Finance Manager

Credit Risk Analyst

Collections Supervisor

Debt Recovery Specialist

Account Manager

Financial Controller

Credit Administration Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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