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Business Ownership Letter Template for Philippines

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Key Requirements PROMPT example:

Business Ownership Letter

"I need a Business Ownership Letter for my Manila-based retail business to submit to BDO Bank for a loan application by March 2025; I am the sole proprietor of the business and need to confirm my 100% ownership."

Document background
The Business Ownership Letter is a fundamental document in Philippine business administration that serves multiple purposes in establishing and confirming business ownership. This document is typically required when dealing with government authorities, financial institutions, or business partners who need official confirmation of business ownership. The letter must comply with Philippine business laws and regulations, including requirements from the DTI, SEC, and local government units. A Business Ownership Letter includes crucial information such as the owner's details, business registration information, tax identification numbers, and relevant government-issued licenses. It's particularly important for sole proprietorships, partnerships, and corporations operating in the Philippines, and may be required for various business transactions, loan applications, permit acquisitions, or during ownership transfers.
Suggested Sections

1. Letter Header: Complete business letterhead including registered business address and contact details

2. Date and Reference: Current date and any relevant reference numbers

3. Recipient Details: Full name and address of the receiving party or authority

4. Subject Line: Clear indication that this is a Business Ownership Letter

5. Owner Information: Complete details of the business owner(s) including full legal name, nationality, and contact information

6. Business Information: Complete registered business name, registration numbers, business type, and address

7. Ownership Declaration: Clear statement of ownership including percentage of ownership if multiple owners

8. Business Registration Details: References to official registration documents, DTI/SEC registration numbers and dates

9. Signatory Block: Space for owner's signature, name, title, and date

Optional Sections

1. Co-Owner Details: Required when there are multiple owners, listing all co-owners and their respective ownership shares

2. Foreign Ownership Declaration: Required when any owner is a foreign national, including details of compliance with Foreign Investments Act

3. Corporate Authorization: Required when the owner is a corporation, including board resolution references

4. Business History: Optional section detailing the history of ownership if relevant to the letter's purpose

5. Purpose Statement: Required when the letter is for a specific purpose (e.g., loan application, government permit)

Suggested Schedules

1. Proof of Identity: Certified copies of government-issued IDs of owner(s)

2. Business Registration Documents: Copies of DTI/SEC registration certificates, business permits

3. Tax Registration: Copy of business tax registration and compliance certificates

4. Ownership Structure Chart: Required for complex ownership structures or multiple shareholders

5. Board Resolution: If applicable, corporate secretary-certified board resolution authorizing the letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses














Relevant Industries

Retail

Manufacturing

Professional Services

Financial Services

Technology

Real Estate

Healthcare

Construction

Hospitality

Agriculture

Import/Export

Consulting

Education

Transportation

Food and Beverage

Relevant Teams

Legal

Compliance

Finance

Administration

Corporate Secretariat

Risk Management

Tax

Operations

Business Development

Corporate Affairs

Relevant Roles

Business Owner

CEO

Managing Director

Corporate Secretary

Legal Counsel

Compliance Officer

Chief Financial Officer

Business Development Manager

Administrative Manager

Finance Director

Operations Manager

Company Director

Risk Manager

Tax Manager

Business Registration Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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