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1. Date and Location: Current date and place where the letter is being executed

2. Recipient Details: Name and address of the educational institution or office to whom the authorization is being presented

3. Subject Line: Clear indication that this is an Authorization Letter for Release of Grades

4. Authorizing Party Details: Complete name, student/registration number (if applicable), and contact information of the person giving authorization

5. Authorized Person Details: Complete name and contact information of the person being authorized to access/receive the grades

6. Authorization Statement: Clear and specific statement of what actions are being authorized (accessing, receiving, or collecting grades)

7. Time Period: Specific duration for which the authorization is valid

8. Signature Block: Space for signatures of the authorizing party with government ID details

1. Copy of Valid ID: Photocopy of government-issued ID of the authorizing party

2. Proof of Relationship: Documents proving relationship if authorization is given by a parent/guardian (e.g., birth certificate, court orders)

3. Student ID/Registration: Copy of student ID or registration documents to verify student status

4. Special Power of Attorney: If required by the institution for more formal authorization