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Academic Software License

Academic Software License Template for Philippines

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Key Requirements PROMPT example:

Academic Software License

"I need an Academic Software License Agreement for a machine learning software that will be used by our university's computer science department starting January 2025, with access for up to 500 students and faculty members, including rights for research publication and student projects."

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Document background
The Academic Software License Agreement serves as a crucial legal framework for software deployment in Philippine academic settings. This document is essential when software providers want to license their products to educational institutions while maintaining appropriate control over their intellectual property. It addresses specific requirements under Philippine law, including the Intellectual Property Code (RA 8293) and Data Privacy Act (RA 10173), while accommodating the unique needs of academic users. The agreement typically covers installation rights, user limitations, academic usage permissions, research applications, and technical support terms. It's particularly important for ensuring compliance with local regulations while facilitating educational and research activities.
Suggested Sections

1. Parties: Identification of the licensor (software owner) and licensee (academic institution)

2. Background: Context of the agreement, nature of the software, and purpose of the academic license

3. Definitions: Key terms used throughout the agreement, including 'Software', 'Academic Use', 'Users', 'Academic Institution'

4. Grant of License: Scope of the license, permitted academic uses, and user limitations

5. License Restrictions: Specific prohibitions and limitations on software use

6. Intellectual Property Rights: Assertion of ownership and protection of IP rights

7. Academic Usage Terms: Specific terms for academic environment including number of users, installations, and permitted uses

8. Data Protection and Privacy: Compliance with Philippine Data Privacy Act and data handling requirements

9. Technical Support and Updates: Terms for maintenance, updates, and technical support services

10. Term and Termination: Duration of the license and termination conditions

11. Warranties and Disclaimers: Software warranty terms and liability limitations

12. Governing Law: Application of Philippine law and jurisdiction

13. General Provisions: Standard clauses including notices, assignment, and entire agreement

Optional Sections

1. Commercial Research: Include when the academic institution may conduct commercially-sponsored research using the software

2. Export Controls: Include for software with international usage restrictions or when the institution has international campuses

3. Source Code Access: Include when providing access to source code for academic research or modification

4. Student Projects: Include specific terms for student usage in projects and thesis work

5. Publication Rights: Include terms regarding publication of research results using the software

6. Remote Access: Include for software that can be accessed remotely or through cloud services

7. Third-Party Software: Include when the software incorporates third-party components

Suggested Schedules

1. Schedule A - Licensed Software: Detailed description of the software, including version numbers and components

2. Schedule B - Technical Requirements: System requirements and technical specifications

3. Schedule C - Support Services: Details of technical support, maintenance, and update services

4. Schedule D - License Fees: Fee structure if applicable, including any academic discounts

5. Schedule E - Authorized Users: Categories of permitted users within the academic institution

6. Appendix 1 - Installation Guide: Technical documentation for software installation and setup

7. Appendix 2 - Acceptable Use Policy: Detailed guidelines for acceptable academic use of the software

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















































Clauses




































Relevant Industries

Education

Higher Education

Research & Development

Information Technology

Software Development

Educational Technology

Academic Research

Scientific Research

Legal Services

Technology Licensing

Relevant Teams

Legal

Information Technology

Procurement

Academic Affairs

Research Administration

Compliance

Software Development

Contract Administration

Technical Support

License Management

Relevant Roles

Chief Information Officer

IT Director

University Registrar

Dean

Department Head

Research Director

Legal Counsel

Procurement Manager

Technology Transfer Officer

Academic Affairs Director

Software Licensing Manager

Chief Technology Officer

University Administrator

Compliance Officer

Contract Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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