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Evaluation Request For Proposal Template for New Zealand

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Key Requirements PROMPT example:

Evaluation Request For Proposal

"I need an Evaluation Request For Proposal for procuring a new healthcare management system for our hospital network in Auckland, with specific emphasis on data privacy compliance and integration with existing systems, to be issued by March 2025."

Document background
The Evaluation Request For Proposal (RFP) is a critical procurement document used in New Zealand to solicit detailed proposals from potential suppliers while establishing a structured evaluation framework. It is typically used when organizations need to make significant procurement decisions requiring comprehensive assessment of technical capabilities, pricing, and overall value proposition. The document must comply with New Zealand's Government Procurement Rules and relevant legislation, including the Contract and Commercial Law Act 2017. It includes detailed evaluation criteria, weightings, and scoring methodologies to ensure transparent and fair assessment of proposals. This document type is particularly important for high-value or complex procurements where detailed evaluation of suppliers' capabilities and proposals is essential for making informed procurement decisions.
Suggested Sections

1. Introduction: Overview of the procuring organization and the purpose of the RFP

2. RFP Timeline: Key dates including release date, question deadline, submission deadline, and expected award date

3. Requirements Specification: Detailed description of the goods/services required, including technical specifications and performance requirements

4. Submission Instructions: Detailed instructions on how to submit proposals, including format, delivery method, and deadline

5. Evaluation Process: Description of how proposals will be evaluated, including evaluation criteria and weightings

6. Terms and Conditions: Standard terms and conditions governing the RFP process

7. Response Template: Required format and structure for supplier responses

8. Pricing Requirements: Instructions for providing pricing information and the required pricing format

Optional Sections

1. Pre-qualification Criteria: Minimum requirements that suppliers must meet to be considered, used when specific qualifications or certifications are required

2. Site Visit Details: Information about site visits or briefings, included when physical inspection of facilities is necessary

3. Innovation and Alternative Proposals: Guidelines for submitting alternative or innovative solutions, included when the organization is open to different approaches

4. Transition and Implementation: Requirements for service transition and implementation, included for complex service contracts

5. Sustainability Requirements: Specific environmental or social sustainability requirements, included when sustainability is a key consideration

6. M膩ori/Iwi Engagement: Requirements for engagement with M膩ori/Iwi, included when relevant to the procurement

Suggested Schedules

1. Schedule 1 - Detailed Requirements Specification: Comprehensive technical or functional requirements

2. Schedule 2 - Pricing Schedule: Detailed pricing templates and instructions

3. Schedule 3 - Draft Contract: Proposed contract terms that will govern any resulting agreement

4. Schedule 4 - Response Forms: Standard forms for supplier responses including company information, references, and compliance statements

5. Schedule 5 - Evaluation Framework: Detailed evaluation criteria and scoring methodology

6. Appendix A - Current State Information: Background information about current systems or processes

7. Appendix B - Relevant Policies: Applicable organizational policies that suppliers must comply with

8. Appendix C - Service Level Requirements: Detailed service levels and performance indicators

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































Clauses






























Relevant Industries

Government

Healthcare

Information Technology

Construction

Professional Services

Education

Infrastructure

Telecommunications

Financial Services

Energy

Transportation

Manufacturing

Environmental Services

Relevant Teams

Procurement

Legal

Finance

Operations

Commercial

Risk and Compliance

Technical Services

Project Management Office

Supply Chain

Strategy and Planning

Vendor Management

Quality Assurance

Relevant Roles

Procurement Manager

Contract Manager

Project Manager

Category Manager

Supply Chain Manager

Commercial Manager

Chief Financial Officer

Operations Director

Technical Director

Legal Counsel

Compliance Officer

Risk Manager

Sustainability Manager

Evaluation Committee Chair

Business Analyst

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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