The Letter For Not Renewing Contract is a crucial document in Dutch employment relations, used when an employer decides not to extend or renew a fixed-term employment contract. Under Dutch law, specifically Article 7:668 of the Dutch Civil Code, employers must provide written notice of non-renewal at least one month before the contract's end date. This document serves multiple purposes: it ensures legal compliance with statutory notice requirements, provides clear communication to the employee about their employment status, and helps manage the transition period. The letter should be professionally drafted to maintain good relations while protecting the employer's interests and meeting all legal obligations under Dutch employment law. It's particularly important to consider any applicable collective labor agreements (CAO) or specific sector requirements when preparing this type of communication.
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1. Header with Date and Addresses: Formal business letter header including current date, sender's details, and recipient's full details
2. Subject Line: Clear indication that this concerns contract non-renewal
3. Reference to Current Contract: Details of the existing contract including start date, type, and end date
4. Non-renewal Statement: Clear and unambiguous statement that the contract will not be renewed
5. Legal Notice Period Reference: Confirmation that the notice is being given within the required legal timeframe
6. Final Day of Employment: Explicit statement of the last working day
7. Closing and Signature: Formal closing, space for signature, name and title of authorized person
1. Reason for Non-renewal: Include when it's beneficial to explain the business rationale for non-renewal, or when required by collective labor agreements
2. Transition Arrangements: Include when specific handover of duties or projects is required
3. Outstanding Obligations: Include when there are specific items to be returned, final payments, or other obligations to be fulfilled
4. Reference Offer: Include when the employer is willing to provide a reference letter
5. Gratitude Statement: Include when appropriate to acknowledge the employee's contribution
6. Holiday Arrangements: Include when there are specific arrangements needed regarding remaining holiday days
1. Current Contract Copy: Attach copy of the current contract being referenced
2. Handover Checklist: Optional checklist of items to be returned or tasks to be completed before last working day
3. Final Settlement Calculation: Optional breakdown of any final payments including holiday pay, outstanding bonuses etc.
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