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Employment Termination Certificate

Employment Termination Certificate Template for Netherlands

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Key Requirements PROMPT example:

Employment Termination Certificate

"I need an Employment Termination Certificate for a senior software developer who is leaving by mutual agreement on March 15, 2025, and we want to include a positive reference and maintain access to their consultancy services for knowledge transfer purposes."

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Document background
The Employment Termination Certificate (Ontslagbewijs) is a mandatory document under Dutch employment law that must be issued when an employment relationship ends. This certificate serves multiple crucial purposes: it provides formal documentation of the employment termination, enables employees to apply for unemployment benefits, and serves as official proof of previous employment for future job applications. The document must comply with Dutch legal requirements, including the Dutch Civil Code and privacy regulations (GDPR/AVG). It should contain specific information about the employment period, position, and termination circumstances while maintaining appropriate professional tone and confidentiality. The certificate is particularly important in the Netherlands' highly regulated employment market, where proper documentation of employment relationships is essential for both legal compliance and employee protection.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and document title (Ontslagbewijs/Employment Termination Certificate)

2. Employer Details: Full legal name of employer, business address, Chamber of Commerce (KvK) number, and authorized representative

3. Employee Details: Full name, date of birth, address, and employee ID number of the employee

4. Employment Information: Start date of employment, job title(s), and nature of the employment contract (fixed-term/permanent)

5. Termination Details: End date of employment, method of termination (mutual consent, court decision, etc.), and confirmation that all legal requirements have been met

6. Signature Block: Date, place, signature lines for authorized company representative and employee

Optional Sections

1. Reason for Termination: Optional section stating the reason for termination - included when mutually agreed and beneficial for both parties

2. Performance Statement: Optional positive statement about employee's performance - included when agreed and when termination is amicable

3. Outstanding Obligations: Section detailing any remaining obligations or arrangements - included when there are specific items to be addressed

4. Non-Compete/Confidentiality Reminder: Reference to continuing obligations - included when original employment contract contained such clauses

5. Reference Offer: Statement offering to provide references - included in cases of amicable separation

Suggested Schedules

1. Final Payment Overview: Detailed breakdown of final salary payment, including holiday pay and other entitlements

2. Company Property Return Form: Checklist of company property to be returned, if applicable

3. Handover Document: List of ongoing projects or responsibilities being transferred, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Human Resources

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Employee Relations

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HR Manager

HR Director

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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