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Disciplinary Appeal Letter Template for Netherlands

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Key Requirements PROMPT example:

Disciplinary Appeal Letter

I need to draft a Disciplinary Appeal Letter to contest a written warning issued on January 15, 2025, regarding alleged poor performance in my IT project management role, as I have evidence that the performance metrics were incorrectly calculated.

Document background
The Disciplinary Appeal Letter is a crucial document in Dutch employment law that provides employees with a formal mechanism to challenge disciplinary actions taken against them. It is typically used when an employee believes a disciplinary measure was unfair, disproportionate, or procedurally incorrect. The document must be drafted in accordance with Dutch labor law requirements, particularly those outlined in the Dutch Civil Code (Burgerlijk Wetboek) and any applicable collective labor agreements (CAOs). A properly constructed Disciplinary Appeal Letter should include details of the original disciplinary action, clear grounds for appeal, supporting evidence, and the desired outcome. The timing of submission is critical, as Dutch law and company policies often specify strict deadlines for filing appeals. This document initiates a formal review process and may lead to various outcomes, including modification or reversal of the original disciplinary action.
Suggested Sections

1. Sender Details: Full name, position, employee ID, department, and contact information of the employee filing the appeal

2. Recipient Details: Name, title, and department of the person or committee responsible for handling appeals

3. Subject Line: Clear indication that this is an appeal against a disciplinary action with reference numbers

4. Date of Original Decision: Specific date when the disciplinary action was communicated

5. Description of Original Decision: Clear summary of the disciplinary action being appealed

6. Grounds for Appeal: Detailed explanation of why the disciplinary action is being contested

7. Supporting Arguments: Specific points and evidence supporting the appeal

8. Requested Outcome: Clear statement of what the appellant is seeking through this appeal

9. Closing: Professional closing with signature and date

Optional Sections

1. Prior Communication History: Include if there have been previous relevant communications about the matter

2. Witness Statements: Include if there are witnesses who can support your appeal

3. Timeline of Events: Include if the sequence of events is complex or particularly relevant to the appeal

4. Union Representative Details: Include if a union representative is involved in the appeal

5. Request for Hearing: Include if you wish to request a personal hearing or meeting

6. Interim Relief Request: Include if seeking temporary suspension of the disciplinary action during the appeal process

Suggested Schedules

1. Original Disciplinary Notice: Copy of the original disciplinary action notification

2. Supporting Evidence: Any documents, emails, or other evidence supporting the appeal

3. Relevant Company Policies: Copies of relevant sections of employee handbook or company policies

4. Witness Statements: Written statements from witnesses (if applicable)

5. Employment Contract Excerpts: Relevant sections of employment contract or collective agreement

6. Previous Performance Records: Copies of relevant performance reviews or commendations

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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