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The Project Cancellation Letter is a critical business document used in the Nigerian business environment when there is a need to formally terminate an ongoing project before its planned completion. This document is essential in situations involving project failure, changed business circumstances, force majeure events, or strategic realignment of business objectives. It must comply with Nigerian contract law and relevant industry regulations, particularly regarding notice periods and settlement terms. The letter typically includes project identification details, reasons for cancellation, effective date, financial implications, and next steps for all parties involved. It serves as both a legal record and a practical guide for project closure, making it a crucial tool in project management and business operations within the Nigerian jurisdiction.

1. Header Information: Company letterhead, date, recipient's full address and contact details

2. Project Reference: Clear identification of the project being cancelled, including project name, reference numbers, and relevant contract dates

3. Formal Cancellation Statement: Clear and unambiguous statement of project cancellation, citing relevant contract clauses if applicable

4. Reason for Cancellation: Brief but specific explanation of the circumstances leading to project cancellation

5. Effective Date: Specific date when the cancellation takes effect

6. Outstanding Obligations: Summary of any remaining obligations, payments, or deliverables that need to be addressed

7. Next Steps: Clear outline of immediate actions required from all parties

8. Contact Information: Details of the person to contact for any queries regarding the cancellation

9. Closing: Professional closing statement, signature block with authorized signatory details