The Passport Application Authorization Letter is a crucial document in Malaysian immigration practice that enables individuals to delegate their passport application process to a trusted representative. This document becomes necessary when the passport applicant cannot personally appear at the immigration office due to various reasons such as illness, being abroad, or other valid circumstances. The letter must comply with Malaysian legal requirements, including proper witnessing and authentication under the Passports Act 1966 and Immigration Act 1959/63. It typically includes detailed identification of all parties involved, specific authorization scope, duration of authority, and must be accompanied by supporting documentation such as identity cards and relevant certificates.
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1. Letter Date and Location: Current date and place where the letter is being written
2. Recipient Details: Full name and address of the Immigration Department/Passport Office
3. Subject Line: Clear statement of the letter's purpose - Authorization for Passport Application
4. Authorizer Information: Complete details of the person giving authorization including full name, IC number, current address, and contact information
5. Authorized Person Information: Complete details of the person being authorized including full name, IC number, relationship to authorizer, and contact information
6. Authorization Statement: Clear and specific statement of authorization for passport application, including the scope of authority granted
7. Duration of Authorization: Specific timeframe for which the authorization is valid
8. Signature Block: Space for authorizer's signature, witness signatures, and date
1. Minor Child Details: Include when authorization is for a minor's passport application, including child's full details and birth certificate reference
2. Medical Reason Statement: Include when authorization is given due to medical inability to appear in person
3. Travel Purpose: Include when specific travel plans or purposes need to be stated for the passport application
4. Emergency Contact: Include additional emergency contact information when deemed necessary
5. Special Instructions: Any specific instructions or limitations on the authorization
1. Copy of Authorizer's Identity Card: Certified true copy of authorizer's Malaysian IC or passport
2. Copy of Authorized Person's Identity Card: Certified true copy of authorized person's Malaysian IC
3. Proof of Relationship: Documents proving relationship between authorizer and authorized person (if relevant)
4. Medical Certificate: If authorization is due to medical reasons, attached medical certificate or doctor's statement
5. Birth Certificate: Required when authorization is for a minor's passport application
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