The Job Description Letter From Employer is a crucial employment document used in Malaysia when establishing or modifying employment relationships. It serves as an official communication tool that clearly defines the scope and expectations of a position while ensuring compliance with Malaysian employment law, particularly the Employment Act 1955 and related regulations. This document is typically issued during the hiring process, role modifications, or internal transfers, providing a comprehensive outline of job responsibilities, reporting structures, working conditions, and performance expectations. It helps prevent misunderstandings about role requirements while offering legal protection for both employer and employee by clearly documenting the terms of employment. The letter should be tailored to reflect specific industry requirements while maintaining consistency with Malaysian labor laws and organizational policies.
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1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance
2. Employee Information: Full name and address of the employee
3. Position Title: Official designation and department/team
4. Reporting Relationship: Direct supervisor and organizational reporting structure
5. Job Purpose: Brief overview of the role's main purpose and objectives
6. Key Responsibilities: Detailed list of primary duties and responsibilities
7. Working Hours: Standard working hours, days, and location as per Malaysian Employment Act
8. Compensation Details: Basic salary, allowances, and other monetary benefits
9. Statutory Benefits: EPF, SOCSO, EIS, and other mandatory benefits
10. Leave Entitlements: Annual, medical, and other leave entitlements
11. Acknowledgment: Space for employee signature and date of acceptance
1. Performance Expectations: Used when specific KPIs or performance metrics need to be outlined from the start
2. Travel Requirements: Include when the role involves business travel
3. Confidentiality Clause: Added for roles dealing with sensitive information
4. Equipment Provision: When specific tools or equipment will be provided
5. Flexible Working Arrangements: Include if remote work or flexible hours are applicable
6. Language Requirements: When specific language proficiencies are required
7. Probation Period: Include if there is an initial probationary period
8. Training Requirements: When mandatory training or certifications are required
1. Schedule A: Detailed Job Responsibilities: Comprehensive breakdown of all job duties and expectations
2. Schedule B: Benefits Details: Detailed explanation of all company benefits and eligibility criteria
3. Schedule C: Company Policies: Reference to relevant company policies affecting the role
4. Appendix 1: Reporting Structure Chart: Visual representation of the organizational hierarchy
5. Appendix 2: Performance Metrics: Detailed KPIs and performance measurement criteria if applicable
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