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Job Confirmation Mail Template for Malaysia

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Key Requirements PROMPT example:

Job Confirmation Mail

"I need a Job Confirmation Mail for a software developer who has successfully completed their 3-month probation period, confirming their permanent position starting March 1, 2025, with a basic salary of RM8,000 per month and standard company benefits."

Document background
The Job Confirmation Mail is a crucial document in the Malaysian employment process, typically issued after a successful probation period or upon direct confirmation of employment. This document serves as official written evidence of the employment relationship and terms agreed upon between the employer and employee. It must comply with Malaysian employment legislation, particularly the Employment Act 1955 and related labor laws. The document includes essential information such as job title, compensation, benefits, working hours, and other terms of employment. It's commonly used across various industries and serves as a reference point for both parties throughout the employment relationship. The Job Confirmation Mail also plays a vital role in preventing future disputes by clearly documenting agreed-upon employment terms.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance

2. Employee Details: Full name and address of the employee

3. Subject Line: Clear indication that this is a job confirmation letter

4. Confirmation Statement: Clear statement confirming the employment and expressing congratulations

5. Position and Department: Specific job title and department/team placement

6. Employment Start Date: Confirmed date of employment commencement

7. Employment Terms: Basic terms including work hours, work location, and reporting relationship

8. Compensation Details: Base salary, payment frequency, and payment method

9. Benefits Summary: Overview of standard benefits package

10. Probation Period: Duration and terms of probation period if applicable

11. Closing: Congratulatory note and welcome message

12. Signature Block: Authorized signatory details and signature

Optional Sections

1. Specific Role Requirements: Used when the role has specific requirements or qualifications that need to be maintained

2. Mobility Clause: Include when the role may require travel or potential relocation

3. Confidentiality Statement: Added for roles dealing with sensitive information

4. Performance Bonus Structure: Include when role includes performance-based compensation

5. Remote Work Arrangements: Used when the role includes work-from-home or hybrid arrangements

6. Special Allowances: Include when position comes with specific allowances like car, housing, or phone allowances

Suggested Schedules

1. Benefits Schedule: Detailed breakdown of all benefits including insurance, medical coverage, and leave entitlements

2. Compensation Structure: Detailed breakdown of salary components and any variable pay elements

3. Job Description: Detailed outline of role responsibilities and expectations

4. Company Policies Reference: List of applicable company policies and where to find them

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries

Banking and Financial Services

Manufacturing

Technology and IT

Healthcare

Education

Retail

Construction

Professional Services

Telecommunications

Hospitality

Energy and Utilities

Transportation and Logistics

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Customer Service

Research and Development

Quality Assurance

Business Development

Administration

Corporate Communications

Compliance

Project Management Office

Relevant Roles

Chief Executive Officer

Department Manager

Senior Executive

Junior Executive

Administrative Assistant

Technical Specialist

Sales Representative

Customer Service Representative

Project Manager

Research Analyst

Software Developer

Marketing Coordinator

Financial Analyst

Human Resources Officer

Operations Manager

Legal Counsel

Data Analyst

Business Development Manager

Quality Assurance Specialist

Product Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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