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Freight Forwarder Agency Agreement Template for Malaysia

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Key Requirements PROMPT example:

Freight Forwarder Agency Agreement

"I need a Freight Forwarder Agency Agreement for appointing an exclusive agent to handle our semiconductor components shipping from Malaysia to Southeast Asia, with strict temperature control requirements and specialized handling procedures, starting March 2025."

Document background
The Freight Forwarder Agency Agreement is essential for businesses engaged in international trade and logistics operations within Malaysia and internationally. This document is used when a company (principal) needs to appoint a professional freight forwarding agent to manage their logistics operations, customs clearance, and transportation arrangements. The agreement ensures compliance with Malaysian regulations, including the Customs Act 1967, Contracts Act 1950, and relevant international trade laws. It typically includes detailed provisions on service scope, liability allocation, insurance requirements, and operational procedures. This type of agreement is particularly important in Malaysia's growing logistics sector, where clear definition of roles, responsibilities, and risk allocation between principals and freight forwarding agents is crucial for smooth international trade operations.
Suggested Sections

1. Parties: Identification of the Principal (shipping company/client) and the Agent (freight forwarder)

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Key terms used throughout the agreement including technical shipping and logistics terminology

4. Appointment and Scope: Formal appointment of the freight forwarder as agent and detailed scope of services

5. Territory and Exclusivity: Geographical area of operation and whether the appointment is exclusive

6. Agent's Duties and Responsibilities: Detailed obligations of the freight forwarder including operational requirements

7. Principal's Duties and Responsibilities: Obligations of the principal including information provision and support

8. Compliance and Regulations: Regulatory compliance requirements and customs regulations

9. Fees and Payment Terms: Commission structure, payment terms, and expense reimbursement

10. Liability and Indemnification: Risk allocation, limitation of liability, and indemnification provisions

11. Insurance: Required insurance coverage and minimum limits

12. Confidentiality: Protection of confidential information and trade secrets

13. Term and Termination: Duration of agreement and termination provisions

14. Post-Termination Obligations: Duties and responsibilities after agreement ends

15. General Provisions: Standard legal provisions including governing law, notices, and dispute resolution

Optional Sections

1. Non-Competition: Restrictions on agent's ability to represent competitors, include when exclusivity is important

2. Performance Metrics: Specific KPIs and performance standards, include when monitoring performance is crucial

3. IT Systems and Integration: Requirements for using specific software or systems, include when technical integration is needed

4. Training and Support: Principal's obligations for training, include when specialized knowledge transfer is required

5. Marketing and Branding: Guidelines for using principal's brand, include when agent will represent principal's brand

6. Force Majeure: Provisions for unforeseen circumstances, include when operating in volatile regions

7. Environmental Compliance: Green shipping requirements, include when environmental standards are crucial

8. Data Protection: PDPA compliance provisions, include when handling personal data

Suggested Schedules

1. Schedule 1 - Service Level Agreement: Detailed operational requirements and performance standards

2. Schedule 2 - Commission Structure: Detailed breakdown of fees, commissions, and payment calculations

3. Schedule 3 - Territory Description: Detailed description of geographical coverage and any exclusions

4. Schedule 4 - Required Reports: Format and frequency of operational and financial reports

5. Schedule 5 - Insurance Requirements: Specific insurance types and coverage limits required

6. Appendix A - Operating Procedures: Standard operating procedures and workflows

7. Appendix B - Contact Details: Key personnel and emergency contact information

8. Appendix C - Required Documents: List of necessary shipping documents and forms

9. Appendix D - Compliance Checklist: Regulatory compliance requirements and documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































Clauses









































Relevant Industries

Logistics and Transportation

Manufacturing

International Trade

Retail

E-commerce

Agriculture

Mining and Resources

Automotive

Electronics

Textiles

Chemical and Pharmaceuticals

Construction Materials

Food and Beverage

Relevant Teams

Legal

Operations

Supply Chain

Logistics

Procurement

Commercial

Risk Management

Compliance

Finance

International Trade

Shipping

Documentation

Relevant Roles

Logistics Manager

Supply Chain Director

Procurement Manager

Operations Director

Trade Compliance Officer

Commercial Director

Legal Counsel

Contract Manager

Shipping Manager

Import/Export Coordinator

Customs Broker

Transportation Manager

Chief Operations Officer

Supply Chain Analyst

Logistics Coordinator

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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