The Employee Self Declaration Form is a crucial document in Malaysian employment practice, designed to establish clear records of employee disclosures and compliance with legal requirements. It is typically used at the time of employment commencement, with periodic updates as circumstances change, and serves multiple purposes including risk management, legal compliance, and maintaining transparent employment relationships. The form incorporates requirements from various Malaysian legislation including the Employment Act 1955, Personal Data Protection Act 2010, and industry-specific regulations. It helps organizations maintain compliance with local laws while protecting both employer and employee interests through documented declarations of important information such as personal details, conflicts of interest, health status, and other relevant disclosures.
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1. Personal Information: Employee's full legal name, identification details (IC/Passport), contact information, and current position in the company
2. Employment Status Declaration: Confirmation of current employment status, including any other employment arrangements or business interests
3. Legal Eligibility Declaration: Declaration of legal right to work in Malaysia and absence of any restrictions
4. Health and Safety Declaration: Basic declaration of fitness to perform job duties and disclosure of any relevant medical conditions
5. Conflict of Interest Declaration: Disclosure of any potential conflicts of interest, including business interests, family relationships within the company
6. Confidentiality Commitment: Declaration to maintain confidentiality of company information and trade secrets
7. Code of Conduct Acknowledgment: Confirmation of understanding and compliance with company policies and code of conduct
8. Declaration of Truth: Formal statement confirming all information provided is true and accurate
9. Acknowledgment and Signature: Employee signature, date, and acknowledgment of legal implications of the declaration
1. Criminal Record Declaration: Optional section for positions requiring disclosure of criminal history - typically used for sensitive positions or regulatory requirements
2. Financial Interests Declaration: Detailed disclosure of financial interests - relevant for senior management or financial sector positions
3. Academic Qualifications Verification: Declaration of academic credentials authenticity - used for professional or specialized positions
4. Previous Employment Declaration: Detailed information about previous employments - relevant for senior positions or specific industry requirements
5. Political Exposure Declaration: Declaration of political connections - particularly relevant for financial institutions and regulated industries
6. Drug and Alcohol Policy Acknowledgment: Specific declaration for industries with strict substance policies
7. Intellectual Property Rights: Declaration regarding ownership of inventions/creations - relevant for technical or creative roles
1. Schedule A - Defined Terms: List of defined terms and their meanings used throughout the declaration form
2. Schedule B - Company Policies Reference: List of relevant company policies referenced in the declaration
3. Schedule C - Related Party List: Template for listing related parties for conflict of interest declarations
4. Appendix 1 - Supporting Documents Checklist: List of required supporting documents to be attached to the declaration
5. Appendix 2 - Declaration Update Form: Template for updating declarations when circumstances change
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