The Acceptance Letter For Termination Of Contract is a crucial document in Malaysian business operations, used when one party has initiated contract termination and the other party formally accepts this termination. This document is essential in various scenarios, including business service agreements, employment contracts, or supplier relationships. It should be drafted in compliance with Malaysian law, particularly the Contracts Act 1950 and relevant industry regulations. The letter typically includes acknowledgment of the termination notice, confirmation of the termination date, details of any final obligations, and arrangements for closing the business relationship. It serves as important evidence of mutual agreement to end the contract and helps prevent future disputes by clearly documenting the terms of termination acceptance.
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1. Letter Header: Including sender's details, recipient's details, date, and reference number of original contract
2. Subject Line: Clear indication that this is an acceptance of contract termination
3. Reference to Termination Notice: Acknowledgment of received termination notice with its date and reference details
4. Confirmation of Acceptance: Express statement accepting the termination of the contract
5. Effective Date: Clear statement of when the termination becomes effective
6. Acknowledgment of Obligations: Confirmation that all obligations up to the termination date have been fulfilled or will be fulfilled
7. Closing: Professional closing statement, signature block, and designation of signatory
1. Outstanding Payments: Section detailing any pending payments or financial settlements to be made
2. Return of Property: Instructions regarding return of any company property, documents, or confidential information
3. Survival Clauses: Reference to any contract provisions that survive termination
4. Mutual Release: Statement releasing both parties from future obligations, used when a clean break is desired
5. Transition Arrangements: Details of any handover process or transition period, if applicable
6. Non-Disclosure Reminder: Reminder of continuing confidentiality obligations, if applicable
7. Final Invoice Instructions: Details about final billing or invoice submission procedures
1. Financial Settlement Schedule: Detailed breakdown of any final payments, settlements, or financial reconciliation
2. Asset Return Checklist: List of items to be returned with confirmation process
3. Transition Timeline: Detailed timeline for handover of responsibilities or project completion
4. Outstanding Deliverables List: List of any work items that need to be completed before termination takes effect
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