The Rejecting An Offer Letter is an essential business communication document used in the Indian professional environment when a candidate decides not to accept an employment offer. This document becomes necessary when a job candidate has received a formal offer of employment but chooses not to proceed with the opportunity. The letter must comply with Indian contract law, particularly the Indian Contract Act of 1872, which governs the communication of rejection of offers. It typically includes acknowledgment of the original offer, a clear statement of rejection, optional reasons for declining, and professional courtesies. This document serves both legal and professional purposes, providing clear documentation of the candidate's decision while maintaining positive professional relationships.
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1. Recipient Details: Full name, title, and address of the person/company who sent the offer letter
2. Reference Line: Reference to the original offer letter, including date and position offered
3. Acknowledgment: Recognition of receiving the offer letter and appreciation for being considered
4. Rejection Statement: Clear and polite statement declining the offer
5. Closing: Professional closing statement with sender's name and signature
1. Reason for Rejection: Brief, professional explanation for declining the offer - include when maintaining transparency is important or when the reason might help maintain the professional relationship
2. Future Contact: Expression of interest in future opportunities - include when you want to maintain a positive relationship with the organization
3. Alternative Recommendation: Suggestion of another candidate - include only if you have someone specific in mind and have their permission
4. Feedback: Constructive feedback about the recruitment process - include only if specifically requested or if the feedback is genuinely valuable
1. Copy of Original Offer: Optional attachment of the original offer letter being referenced
2. Return of Materials: List of any company materials or documents being returned, if any were provided during the recruitment process
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