The Tenancy End Form is a crucial document in Irish residential property management, designed to facilitate the formal conclusion of rental agreements in compliance with Irish tenancy law. It should be used whenever a residential tenancy is being terminated, whether by mutual agreement, tenant notice, or landlord notice. The form captures critical information including property details, party information, termination dates, deposit arrangements, and property condition assessments. It must comply with the Residential Tenancies Act 2004 and subsequent amendments, and should be registered with the Residential Tenancies Board (RTB) where required. This document helps ensure a smooth transition at the end of a tenancy while protecting the legal rights and obligations of all parties involved.
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1. Property and Parties Details: Address of the rental property and full details of both landlord and tenant(s), including contact information
2. Tenancy Information: Original start date of tenancy, type of tenancy, and agreed termination date
3. Reason for Termination: Specification of whether termination is by mutual consent, tenant notice, or landlord notice, including relevant notice period details
4. Utilities and Bills: Status of utility accounts, final meter readings, and arrangement for final bills
5. Keys Return: Confirmation of the number of keys returned and date of return
6. Forwarding Address: New contact address for the tenant for future correspondence
7. Deposit Details: Amount of original deposit, any agreed deductions, and final amount to be returned
8. Signatures and Date: Space for both parties to sign and date the form, confirming agreement to the termination terms
1. Agent Details: To be included when a letting agent is involved in managing the property
2. Early Termination Agreement: Required when the tenancy is being terminated before the end of a fixed term
3. Outstanding Repairs: Section detailing any repairs needed or in progress at the time of termination
4. Abandonment Declaration: To be included if the tenant has abandoned the property and cannot be contacted
5. RTB Registration Details: Section for including Residential Tenancies Board registration number and relevant details
1. Property Condition Report: Detailed checklist of the property's condition at the time of vacancy, including photos if applicable
2. Utility Readings Record: Document recording final readings for all relevant utilities with dates
3. Inventory Checklist: List of any furniture or items provided by landlord and their condition upon termination
4. Deductions Schedule: Itemized list of any deductions from the deposit with supporting evidence
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