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Office Sharing Agreement

Office Sharing Agreement Template for Ireland

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Key Requirements PROMPT example:

Office Sharing Agreement

"I need an Office Sharing Agreement for our tech startup to share a floor with another company in Dublin, starting March 2025, with shared meeting rooms and IT infrastructure, plus flexibility to expand our space within the first year."

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Document background
The Office Sharing Agreement is designed for situations where businesses seek flexible workspace solutions in Ireland. This arrangement has become increasingly popular with the rise of agile working practices and the need for cost-effective office solutions. The agreement sets out the framework for sharing office space, including specific areas designated for exclusive use, shared facilities, services provided, and cost allocations. It addresses key considerations under Irish law such as health and safety requirements, data protection, insurance obligations, and building regulations. This document is particularly relevant in today's business environment where organizations require scalable solutions and may not want to commit to traditional long-term leases. The Office Sharing Agreement provides a comprehensive legal framework that protects both the provider's and user's interests while ensuring compliance with Irish regulatory requirements.
Suggested Sections

1. Parties: Identification of the space provider and the space user(s)

2. Background: Context of the agreement and brief description of the arrangement

3. Definitions: Defined terms used throughout the agreement

4. Grant of License: Terms of the permission to use the office space and facilities

5. Duration and Commencement: Term of the agreement and start date

6. Fees and Payment Terms: License fee, service charges, payment schedule, and deposit requirements

7. Use of Space: Permitted use of the space and any restrictions

8. Services and Facilities: Included services, utilities, and access to common areas

9. Hours of Access: Timing and arrangements for accessing the premises

10. Maintenance and Repairs: Responsibilities for upkeep and maintenance

11. Insurance and Liability: Insurance requirements and allocation of risks

12. Health and Safety: Compliance with health and safety regulations

13. Confidentiality: Protection of confidential information in shared space

14. Data Protection: GDPR compliance and data handling procedures

15. Termination: Grounds and procedures for ending the agreement

16. Dispute Resolution: Process for resolving disagreements

17. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law

Optional Sections

1. IT Services and Infrastructure: Details of shared IT facilities and network access, used when specific IT services are provided

2. Reception Services: Details of reception and administrative support services, included when these services are offered

3. Meeting Room Usage: Specific terms for booking and using meeting rooms, included when meeting rooms are shared

4. Parking: Terms of parking space usage, included when parking facilities are available

5. Cleaning Services: Specifications for cleaning services, included when provided by space owner

6. Security Arrangements: Specific security protocols and access systems, included for high-security premises

7. Branding and Signage: Rules regarding company branding and signage in shared areas, included when relevant

8. Break Rights: Early termination options, included when flexibility is required

Suggested Schedules

1. Floor Plan: Detailed plan showing dedicated and shared spaces

2. Services Specification: Detailed list of included services and service levels

3. House Rules: Operational rules and procedures for using the shared space

4. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

5. Inventory: List of furniture and equipment provided

6. Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

7. Emergency Procedures: Emergency protocols and evacuation procedures

8. IT and Communications Specification: Technical specifications for IT and telecommunications services

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

































Clauses


































Relevant Industries

Real Estate

Professional Services

Technology

Financial Services

Legal Services

Consulting

Media and Communications

Healthcare

Non-profit Organizations

Education

Retail Administration

Startup and Innovation

Relevant Teams

Legal

Operations

Facilities Management

Finance

Administration

Risk and Compliance

Corporate Services

Real Estate

Business Development

Procurement

Relevant Roles

Facilities Manager

Operations Director

Real Estate Manager

Office Manager

Property Manager

Legal Counsel

Chief Financial Officer

Business Development Manager

Workspace Coordinator

Administrative Manager

Compliance Officer

Risk Manager

Chief Operating Officer

Corporate Services Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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