Question 1

What is a Secretary Evaluation Form

Accepted Answer

The Secretary Evaluation Form serves as a crucial tool for performance management and professional development in Indonesian organizations. This document is specifically designed to assess secretarial and administrative professionals' performance in accordance with Indonesian labor laws and regulations, particularly Law No. 13 of 2003 on Manpower and Minister of Manpower Regulation No. 152 of 2013. The form should be used for regular performance reviews (typically semi-annual or annual) and provides a systematic approach to evaluating both technical competencies and soft skills. It includes sections for objective assessment, goal-setting, and development planning, making it suitable for career progression and compliance with Indonesian employment standards.

Question 2

What sections should be included in a Secretary Evaluation Form

Accepted Answer

1. Employee Information: Basic details including employee name, ID number, department, immediate supervisor, and evaluation period. 2. Performance Rating Scale: Explanation of the rating system used (typically 1-5 or 1-4 scale) with clear definitions for each rating level. 3. Core Competencies Assessment: Evaluation of fundamental secretarial skills including administrative support, communication, organization, and time management. 4. Technical Skills Evaluation: Assessment of specific technical abilities such as software proficiency, typing speed, document preparation, and filing systems management. 5. Behavioral Competencies: Evaluation of soft skills including professionalism, confidentiality, initiative, and interpersonal relationships. 6. Goals Achievement: Review of previously set goals and objectives, including the level of achievement and any challenges faced. 7. Overall Performance Summary: Comprehensive summary of the employee's performance including strengths and areas for improvement. 8. Signatures and Acknowledgment: Space for signatures from evaluator, employee, and HR representative, with date fields.

Question 3

What sections are optional to include in a Secretary Evaluation Form

Accepted Answer

1. Language Proficiency Assessment: For positions requiring multiple language skills, evaluating proficiency in required languages. 2. Project Management Evaluation: For secretaries involved in project coordination or management. 3. Client/Stakeholder Feedback: When the role involves significant external interaction. 4. Leadership Skills: For senior secretarial positions or those supervising junior staff. 5. Training and Development Needs: Section for identifying specific training requirements and development opportunities. 6. Performance Improvement Plan: For cases where specific improvements are needed, outlining action steps and timelines.

Question 4

What schedules should be included in a Secretary Evaluation Form

Accepted Answer

1. Appendix A: Job Description: Detailed description of the secretary's role and responsibilities. 2. Appendix B: Performance Metrics: Specific measurable criteria used for evaluation. 3. Appendix C: Previous Evaluation Summary: Summary of past performance evaluations for comparison. 4. Appendix D: Development Plan Template: Template for creating personal development plans based on evaluation results. 5. Appendix E: Competency Framework: Detailed breakdown of expected competencies and their assessment criteria.

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