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Club Minutes

Club Minutes Template for Indonesia

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Key Requirements PROMPT example:

Club Minutes

"I need Club Minutes for our sports association's annual general meeting scheduled for March 15, 2025, which will include board elections and financial report approval, ensuring compliance with Indonesian regulations for sports organizations."

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Document background
Club Minutes serve as the official written record of meetings held by organizations and associations in Indonesia, governed by Law No. 17 of 2013 on Societal Organizations and related regulations. This document is essential for maintaining accurate records of organizational decisions, discussions, and actions taken during official meetings. Club Minutes must be maintained in accordance with Indonesian legal requirements for organizational documentation and should include specific elements such as attendance records, voting results, and formal resolutions. The document is particularly important for legal compliance, organizational transparency, and historical record-keeping, and may be required for submission to relevant authorities or during organizational audits.
Suggested Sections

1. Meeting Details: Essential information including date, time, venue, and type of meeting (regular/extraordinary)

2. Attendance: List of present and absent members, including names and roles, noting if quorum was achieved

3. Approval of Previous Minutes: Confirmation of accuracy and approval of previous meeting's minutes

4. Agenda Items: Numbered list of topics discussed during the meeting

5. Discussions and Decisions: Detailed record of key points discussed and decisions made for each agenda item

6. Action Items: List of tasks assigned, responsible persons, and deadlines

7. Next Meeting: Date, time, and venue of the next scheduled meeting

8. Closure: Time of meeting conclusion and signature section for chairperson and secretary

Optional Sections

1. Financial Report: Include when financial matters are discussed or regular financial updates are presented

2. Committee Reports: Include when sub-committees present their updates or reports

3. Voting Results: Include when formal votes are taken on specific matters

4. Guest Presentations: Include when external speakers or guests make presentations

5. Special Resolutions: Include when formal resolutions are proposed and voted upon

6. Membership Changes: Include when there are new members, resignations, or membership status changes

Suggested Schedules

1. Attendance Register: Detailed sign-in sheet with signatures of all attendees

2. Financial Statements: Any financial reports or statements presented during the meeting

3. Supporting Documents: Any documents, presentations, or reports referenced during the meeting

4. Voting Records: Detailed breakdown of any formal votes taken, including numbers for and against

5. Committee Reports Attachments: Full reports submitted by various committees

6. Action Items Tracking Sheet: Detailed list of ongoing and completed action items

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses



















Relevant Industries

Non-Profit Organizations

Sports and Recreation

Professional Associations

Social Clubs

Educational Institutions

Religious Organizations

Community Organizations

Cultural Associations

Business Networks

Charitable Organizations

Relevant Teams

Administration

Legal

Compliance

Governance

Operations

Executive Office

Corporate Secretariat

Records Management

Member Services

Internal Audit

Relevant Roles

Club Secretary

Administrative Officer

Compliance Manager

Board Secretary

Executive Director

Club President

Committee Chair

Governance Officer

Legal Counsel

Records Manager

Club Administrator

Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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