The Authorization Letter To Collect Documents is a crucial legal instrument in Indonesian business and administrative practice, commonly used when an individual or organization needs to delegate the authority to collect important documents to another party. This document type is governed by Indonesian civil law, particularly the provisions regarding power of attorney in the Indonesian Civil Code. It serves as official evidence of authorization and is widely accepted by government offices, educational institutions, healthcare facilities, and private organizations throughout Indonesia. The letter must clearly specify the scope of authority, identify both the authorizer and authorized person, and list the specific documents to be collected. It may require notarization depending on the nature and importance of the documents involved, and must be drafted in Indonesian language as per Law No. 24 of 2009, though bilingual versions are sometimes prepared for international use.
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1. Date and Place: Current date and location where the letter is being executed
2. Authorizer Details: Full name, ID number, address, and contact information of the person giving authorization
3. Authorized Person Details: Full name, ID number, address, and contact information of the person being authorized to collect documents
4. Purpose Statement: Clear statement of the purpose of authorization and specific activities being authorized
5. Document Details: Specific list and details of documents to be collected
6. Duration of Authority: Validity period of the authorization
7. Signature Block: Space for signatures of authorizer, authorized person, and witnesses if required
1. Witness Details: Include when additional verification or higher security is needed, containing names and details of witnesses
2. Special Instructions: Include when specific procedures or requirements need to be followed during document collection
3. Relationship Declaration: Include when it's important to specify the relationship between the authorizer and authorized person
4. Emergency Contact: Include when the document collection process might require alternative contact persons
5. Official Use Section: Include when the letter needs to be processed by specific government offices or institutions
1. Copy of Authorizer's ID: Attached photocopy of authorizer's valid government-issued identification
2. Copy of Authorized Person's ID: Attached photocopy of authorized person's valid government-issued identification
3. List of Documents: Detailed list of documents to be collected, including reference numbers and issuing authorities if applicable
4. Special Requirements Form: Any specific forms or requirements needed by the issuing authority for document collection
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