The Authorization Letter For Collecting Documents is a fundamental legal instrument in Indonesian business and administrative practice, essential when an individual or organization needs to delegate the authority to collect important documents to another party. This document type is commonly used in situations where the original party cannot personally retrieve documents from government offices, educational institutions, banks, or other organizations. Under Indonesian law, particularly the Civil Code and relevant regulations on document handling, such authorization must be properly documented to ensure legal validity. The letter typically requires specific details about both parties, clear scope of authorization, and may need notarization depending on the importance and nature of the documents to be collected. Its use spans across various sectors, from corporate document management to personal administrative matters, and must comply with local authentication requirements and stamp duty regulations.
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1. Date and Place of Execution: Clear statement of when and where the authorization letter is being issued
2. Authorizer Details: Complete information about the person giving authorization including full name, ID number, address, and contact details
3. Authorized Person Details: Complete information about the person being authorized including full name, ID number, address, and contact details
4. Purpose of Authorization: Clear statement of the specific purpose for which the authorization is being given
5. Document Details: Specific list or description of documents to be collected
6. Duration of Authorization: Validity period of the authorization
7. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required
1. Special Powers: Additional specific powers granted to the authorized person, used when special handling or decision-making authority is needed
2. Witness Section: Section for witness details and signatures, used when additional verification is required or for high-importance documents
3. Notary Authentication: Space for notary verification and stamp, used when official authentication is required
4. Relationship Declaration: Statement of relationship between authorizer and authorized person, used when relevant to the authorization context
5. Limitations of Authority: Specific restrictions on the authorized person's powers, used when certain actions are explicitly not permitted
1. List of Documents: Detailed inventory of all documents to be collected, used when multiple documents are involved
2. Copy of Identification Documents: Copies of ID cards or other identification documents of both parties
3. Additional Requirements: List of any specific requirements or procedures for collecting particular documents
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