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Audit Retention Policy

Audit Retention Policy Template for Indonesia

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Key Requirements PROMPT example:

Audit Retention Policy

"I need an Audit Retention Policy for a financial services company in Indonesia that complies with OJK regulations and includes specific provisions for electronic document storage and cloud-based audit trails."

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Document background
The Audit Retention Policy serves as a critical governance document for organizations operating in Indonesia, ensuring compliance with local regulatory requirements while maintaining effective audit documentation practices. This policy becomes essential in light of Indonesian regulations, including Law No. 40 of 2007, Tax Law No. 28 of 2007, and various OJK regulations that mandate specific retention periods for corporate and financial records. The policy provides detailed guidance on managing audit-related documents, encompassing both traditional paper-based records and electronic documentation. It establishes clear protocols for document classification, storage, access, and disposal, while considering the evolving landscape of digital record-keeping and data protection requirements in Indonesia.
Suggested Sections

1. Purpose and Scope: Defines the purpose of the policy and its application scope within the organization, including types of audit records covered

2. Regulatory Framework: Overview of relevant Indonesian laws and regulations governing audit document retention

3. Definitions: Clear definitions of key terms used throughout the policy, including types of audit records, retention periods, and storage methods

4. Roles and Responsibilities: Defines responsibilities of different stakeholders in managing audit records, including management, audit team, and record custodians

5. Retention Periods: Detailed specification of retention periods for different categories of audit documents, aligned with Indonesian regulatory requirements

6. Storage and Security Requirements: Requirements for secure storage of audit records, including physical and electronic storage specifications

7. Access Control: Procedures for controlling and monitoring access to audit records

8. Document Disposal: Procedures for secure disposal or destruction of audit records after retention period expiry

9. Compliance Monitoring: Procedures for monitoring compliance with the policy and conducting periodic reviews

Optional Sections

1. Electronic Records Management: Detailed procedures specific to electronic audit records management, required if organization maintains significant digital records

2. International Considerations: Additional requirements for international audit records, needed if organization operates across multiple jurisdictions

3. Disaster Recovery: Specific procedures for protecting and recovering audit records in case of disasters, recommended for high-risk areas

4. Third-Party Auditor Requirements: Specific requirements for external auditors, needed if organization regularly engages external audit firms

Suggested Schedules

1. Schedule A: Retention Period Matrix: Detailed matrix showing retention periods for different types of audit documents

2. Schedule B: Document Classification Guide: Guide for classifying different types of audit documents and their handling requirements

3. Schedule C: Disposal Procedures Checklist: Checklist for ensuring proper disposal of audit records

4. Appendix 1: Forms and Templates: Standard forms for document tracking, disposal requests, and access authorization

5. Appendix 2: Regulatory References: Detailed list of relevant Indonesian laws and regulations with specific retention requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Mining

Energy

Telecommunications

Healthcare

Real Estate

Retail

Technology

Public Sector

Education

Professional Services

Transportation and Logistics

Relevant Teams

Internal Audit

Finance

Compliance

Legal

Information Technology

Risk Management

Records Management

Quality Assurance

Corporate Secretariat

Operations

Relevant Roles

Chief Financial Officer

Internal Audit Manager

Compliance Officer

Records Manager

Document Controller

IT Security Manager

Risk Manager

Quality Assurance Manager

Corporate Secretary

Finance Director

Audit Committee Chair

Legal Counsel

Information Management Officer

Operations Manager

Department Heads

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Audit Retention Policy

Comprehensive audit document retention guidelines aligned with Indonesian regulatory requirements and corporate governance standards.

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