The Termination Letter Due To Project Completion is a crucial document used in Hong Kong's business environment to formally end project-based employment relationships. It is specifically designed for situations where an employee was hired for a particular project or where their role becomes redundant upon project completion. The document must comply with Hong Kong's Employment Ordinance (Cap. 57) and should clearly state the termination date, reason for termination, final payment details, and any post-employment obligations. This type of termination letter is particularly important in protecting both employer and employee interests by documenting the mutually understood conclusion of the employment relationship due to project completion, while ensuring all legal requirements regarding notice periods and final payments are properly addressed.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employee's full name, position, and address
3. Subject Line: Clear indication that this is a project completion termination letter
4. Project Identification: Specific reference to the project being completed, including project name and any reference numbers
5. Confirmation of Project Completion: Statement confirming successful completion of the project
6. Termination Notice: Formal notice of employment termination with specific end date
7. Final Payment Details: Information about final salary, project-related payments, and any other entitlements
8. Return of Company Property: List of company properties to be returned before departure
9. Closing Statement: Expression of appreciation and good wishes
10. Signature Block: Authorized signatory details and company stamp if required
1. Handover Requirements: Include when there are specific project materials or responsibilities that need to be transferred
2. Ongoing Confidentiality Obligations: Include when there is sensitive project information that requires explicit mention of continuing confidentiality duties
3. Reference Offer: Include when the company is willing to provide employment references
4. Exit Interview: Include when an exit interview needs to be scheduled
5. Post-termination Restrictions: Include when there are specific non-compete or non-solicitation clauses that continue after termination
6. Benefits Continuation: Include when there are benefits that extend beyond the termination date
1. Project Completion Checklist: Detailed list of completed deliverables and milestones
2. Final Payment Calculation: Breakdown of final payment including any bonus, pro-rated payments, or deductions
3. Company Property Checklist: Itemized list of company assets to be returned
4. Handover Documentation: List of documents and files to be handed over before departure
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