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Project Completion Certificate Template for Hong Kong

A Project Completion Certificate is a formal document used in Hong Kong to certify that a project has been completed in accordance with the contract specifications and applicable regulations. This document, governed by Hong Kong law including the Buildings Ordinance and Construction Industry Council Ordinance, serves as official confirmation that the works have been completed to the required standard. It typically includes details of the completed works, compliance confirmations, and any outstanding minor items, while also triggering various contractual mechanisms such as the commencement of the defects liability period and release of retention monies.

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What is a Project Completion Certificate?

The Project Completion Certificate is a crucial document in Hong Kong's construction and development industry, marking the formal completion of contracted works. It is typically issued when a project has reached practical completion and meets all contractual specifications and regulatory requirements under Hong Kong law. This certificate serves multiple purposes: it triggers the release of retention monies, marks the commencement of the defects liability period, and transfers certain responsibilities from the contractor to the client. The document is required by various stakeholders including financial institutions, property developers, and regulatory bodies, and must comply with the Hong Kong Buildings Ordinance and other relevant legislation. The Project Completion Certificate should clearly document any outstanding minor works or defects that don't prevent practical completion, while confirming that the main scope of works has been satisfactorily completed.

What sections should be included in a Project Completion Certificate?

1. Project Identification: Details of the project including project name, location, contract reference number, and date of the certificate

2. Parties: Identification of the contractor, employer/client, and certifying authority/professional

3. Completion Confirmation: Express statement confirming that the works have been completed in accordance with the contract

4. Scope of Completed Works: Description of the works that have been completed and are being certified

5. Compliance Statement: Confirmation that works comply with contract specifications, applicable laws, and regulations

6. Date of Practical Completion: Specific date when practical completion was achieved

7. Outstanding Items: List of minor defects or outstanding works (if any) that do not prevent practical completion

8. Signatures: Space for required signatures from authorized representatives

What sections are optional to include in a Project Completion Certificate?

1. Conditions: Any conditions attached to the completion certificate, used when completion is subject to specific requirements being met

2. Warranties: Reference to continuing warranties and guarantees, included when specific ongoing warranties are part of the contract

3. Partial Completion: Details of partially completed works, used when certificate covers only part of the contract works

4. Retention Release: Information about release of retention monies, included when dealing with financial aspects

5. Defects Liability Period: Specification of the defects liability period commencement, included when this needs to be explicitly stated

What schedules should be included in a Project Completion Certificate?

1. Schedule of Completed Works: Detailed list of all completed works with references to contract specifications

2. Schedule of Outstanding Minor Works: List of minor works still to be completed, with agreed completion dates

3. Appendix A - Inspection Records: Records of final inspections and tests carried out

4. Appendix B - Compliance Certificates: Copies of statutory certificates and compliance documentation

5. Appendix C - As-Built Drawings: List or copies of final as-built drawings and documentation

6. Appendix D - Warranties and Guarantees: Copies or list of all applicable warranties and guarantees

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Hong Kong

Publisher

黑料视频

Cost

Free to use

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