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Long Term Supplier Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Long Term Supplier Agreement

"I need a Long Term Supplier Agreement for my Hong Kong electronics manufacturing company to secure a steady supply of semiconductor components from a Taiwanese supplier, with delivery starting January 2025, including quality control standards and minimum purchase commitments."

Document background
The Long Term Supplier Agreement is essential for businesses operating in Hong Kong that require a structured framework for ongoing supply relationships. It is particularly suited for arrangements where regular supply of goods or services is contemplated over an extended period, typically one year or more. This document type draws on Hong Kong's common law heritage while incorporating local statutory requirements and commercial practices. It includes comprehensive provisions for supply obligations, quality standards, pricing mechanisms, and risk allocation, supported by detailed schedules for operational matters. The agreement is designed to provide both certainty and flexibility, allowing parties to establish stable supply chains while accommodating changes in commercial terms over time. It's commonly used in various industries from manufacturing to services, and can be adapted for different scales of operation, from SME suppliers to multinational corporations.
Suggested Sections

1. Parties: Identification of supplier and customer entities, including registration details

2. Background: Context of the supply relationship and purpose of the agreement

3. Definitions and Interpretation: Defined terms, interpretation rules, and hierarchy of documents

4. Term and Renewal: Duration of agreement, renewal options, and notice periods

5. Supply Obligations: Core supply obligations, ordering process, and delivery terms

6. Quality and Standards: Product specifications, quality standards, and compliance requirements

7. Prices and Payment: Pricing mechanism, payment terms, invoicing, and price adjustment provisions

8. Title and Risk: Transfer of ownership and risk in goods

9. Warranties and Quality Assurance: Product warranties, quality guarantees, and remedies for defects

10. Supply Chain and Logistics: Delivery terms, packaging, transportation, and storage requirements

11. Performance Metrics: KPIs, service levels, and measurement methodology

12. Compliance and Records: Regulatory compliance, record-keeping, and audit rights

13. Liability and Indemnification: Limitation of liability, indemnities, and insurance requirements

14. Confidentiality: Protection of confidential information and trade secrets

15. Force Majeure: Events excusing performance and consequences

16. Termination: Termination rights, grounds, and consequences

17. Post-Termination: Obligations surviving termination and transition assistance

18. Dispute Resolution: Dispute resolution process, governing law, and jurisdiction

19. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Exclusive Supply: Used when supplier is granted exclusive rights or customer commits to exclusive purchase

2. Minimum Purchase Commitment: Include when customer commits to minimum purchase volumes

3. Consignment Stock: Required if supplies are provided on consignment basis

4. Research and Development: Include for arrangements involving product development or customization

5. Intellectual Property: Required when IP rights are created or licensed as part of supply relationship

6. Environmental Compliance: Include detailed environmental requirements for environmentally sensitive industries

7. Security Requirements: Used for supply of sensitive or high-security items

8. Business Continuity: Include for critical supplies requiring disaster recovery planning

9. Anti-Corruption: Detailed anti-corruption provisions for high-risk jurisdictions or industries

10. Data Protection: Required when personal data is processed as part of supply arrangement

Suggested Schedules

1. Schedule 1 - Products and Specifications: Detailed list of products and technical specifications

2. Schedule 2 - Pricing and Payment Terms: Detailed pricing structure, discounts, and payment mechanisms

3. Schedule 3 - Service Levels and KPIs: Detailed performance metrics and measurement methodology

4. Schedule 4 - Quality Standards: Specific quality requirements and testing procedures

5. Schedule 5 - Ordering and Delivery Process: Detailed procedures for ordering, delivery, and acceptance

6. Schedule 6 - Approved Manufacturing Facilities: List of approved production locations and subcontractors

7. Schedule 7 - Form of Purchase Order: Standard form for purchase orders under the agreement

8. Schedule 8 - Technical Support Services: Details of technical support and maintenance services

9. Schedule 9 - Business Continuity Plan: Detailed disaster recovery and business continuity procedures

10. Schedule 10 - Compliance Requirements: Detailed regulatory and compliance obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































Clauses









































Relevant Industries

Manufacturing

Retail

Technology

Automotive

Electronics

Pharmaceuticals

Consumer Goods

Industrial Equipment

Chemicals

Food and Beverage

Telecommunications

Healthcare

Construction

Energy

Logistics

Relevant Teams

Legal

Procurement

Supply Chain

Operations

Finance

Risk and Compliance

Quality Assurance

Commercial

Vendor Management

Strategic Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Director

Legal Counsel

Contract Manager

Operations Manager

Quality Assurance Manager

Finance Director

Risk Manager

Compliance Officer

Chief Operating Officer

Sourcing Manager

Vendor Relations Manager

Supply Chain Analyst

Category Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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