The Job Offer Letter is a crucial document in Hong Kong's employment process, marking the formal initiation of an employment relationship. It serves as both an offer of employment and, upon acceptance, transforms into a binding employment contract. The document must comply with Hong Kong's Employment Ordinance and related legislation, including provisions for working hours, compensation, benefits, and leave entitlements. This document is typically used when extending formal employment offers to new hires, whether they are local or foreign employees, and across all organizational levels. The letter should be drafted carefully to ensure it includes all mandatory employment terms required by Hong Kong law while maintaining a professional and welcoming tone. It forms the foundation of the employment relationship and may be referenced throughout the duration of employment.
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1. Company Letterhead and Date: Official company letterhead with full registered company name, address and date of the letter
2. Candidate's Personal Details: Full name and address of the prospective employee
3. Position and Title: Specific job title and role being offered, including department or team if applicable
4. Employment Start Date: Proposed commencement date of employment
5. Salary and Payment Terms: Base salary, payment frequency, payment method, and any guaranteed bonuses
6. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements
7. Probation Period: Length of probation period and conditions
8. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements
9. Benefits Package: Overview of standard benefits including medical insurance, MPF contributions
10. Termination Provisions: Notice period requirements for both parties
11. Acceptance and Signature: Space for both employer and employee signatures with acceptance deadline
1. Immigration Support: Include for foreign hires requiring visa sponsorship
2. Relocation Package: Include when offering relocation assistance to candidates moving from another city/country
3. Commission Structure: Include for sales roles or positions with variable compensation
4. Stock Options/Share Awards: Include when offering equity compensation
5. Non-compete Clause: Include for senior positions or roles with access to sensitive information
6. Confidentiality Requirements: Include for roles handling sensitive information or intellectual property
7. Remote Work Policy: Include when offering remote or hybrid working arrangements
8. Bonus Structure: Include when offering performance-based or discretionary bonuses
9. Training Requirements: Include when specific training or certifications are required for the role
1. Job Description: Detailed outline of roles, responsibilities, and reporting relationships
2. Benefits Details: Comprehensive breakdown of all benefits, insurance coverage, and allowances
3. Company Policies: Key company policies that form part of the employment terms
4. Performance Metrics: Specific KPIs or performance expectations for bonus-eligible positions
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