The Contract For Property Management Services is a crucial document used when engaging professional property management services in Hong Kong. It is essential for property owners, developers, and owners' corporations seeking to establish a formal relationship with licensed property management companies under Hong Kong's regulatory framework, particularly the Property Management Services Ordinance. The agreement typically becomes necessary when a property requires professional management services, whether it's a new development being handed over from a developer or an existing property changing management companies. The document comprehensively covers all aspects of property management, including maintenance, security, financial management, and compliance with local regulations. It's specifically designed to meet Hong Kong's legal requirements and includes provisions for licensing, staff qualifications, and performance standards as mandated by local authorities.
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1. Parties: Identification of the property owner/owners' corporation and the property management company, including licensing details as required by PMSO
2. Background: Context of the agreement, property details, and purpose of engaging the management services
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the manager, duration of the agreement, and renewal terms
5. Scope of Services: Comprehensive outline of all property management services to be provided
6. Manager's Duties and Responsibilities: Detailed obligations of the property manager including compliance with PMSO requirements
7. Owner's Obligations: Responsibilities and obligations of the property owner/owners' corporation
8. Fees and Payment Terms: Management fees, payment schedule, and fee adjustment mechanisms
9. Insurance and Indemnity: Insurance requirements and indemnification provisions
10. Compliance and Reporting: Regulatory compliance requirements and reporting obligations
11. Termination: Grounds for termination, notice requirements, and consequences of termination
12. Handover Arrangements: Procedures for the handover of management upon termination
13. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction
14. Notices: Communication protocols and notice requirements
15. General Provisions: Standard boilerplate clauses including force majeure, entire agreement, and amendments
1. Special Facilities Management: Additional provisions for properties with special facilities like clubhouses or swimming pools
2. Disaster Recovery Plan: Specific procedures for handling natural disasters or emergencies, recommended for high-risk areas
3. Environmental Management: Green building management provisions for environmentally certified buildings
4. Subsidiary Management Companies: Required when involving sub-contractors or subsidiary companies in management
5. Smart Building Systems: Provisions for managing smart building technology and IoT systems
6. Car Park Management: Specific provisions for properties with parking facilities
7. Renovation Management: Procedures for handling renovation works, particularly relevant for luxury properties
8. Property Enhancement Services: Optional services for property value enhancement and improvement projects
1. Schedule 1 - Property Details: Detailed description of the managed property including floor plans and facilities
2. Schedule 2 - Scope of Services: Detailed breakdown of all management services with specific performance standards
3. Schedule 3 - Fee Schedule: Comprehensive breakdown of all fees, charges, and payment terms
4. Schedule 4 - Staff Requirements: Staffing requirements including qualifications and minimum headcount
5. Schedule 5 - Insurance Requirements: Detailed insurance requirements and coverage limits
6. Schedule 6 - Performance Standards: Key performance indicators and service level agreements
7. Schedule 7 - Operating Procedures: Standard operating procedures for routine management tasks
8. Schedule 8 - Emergency Procedures: Emergency response procedures and contact information
9. Appendix A - Licenses and Certificates: Copies of required licenses under PMSO and other relevant certifications
10. Appendix B - Property Management Plan: Detailed annual management plan including budget and maintenance schedule
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