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The Client Confirmation Letter is a crucial business document used in Hong Kong to formalize professional relationships and document agreed terms between service providers and their clients. This document type is particularly common in financial services and professional services sectors, where it serves as a formal record of engagement terms, service scope, and commercial arrangements. The letter typically follows after initial discussions or negotiations and precedes the commencement of services. Under Hong Kong law, while less formal than a full service agreement, the Client Confirmation Letter carries legal weight and must comply with relevant regulatory requirements, particularly in regulated industries. It's especially important in Hong Kong's financial sector, where regulatory compliance and clear documentation of client relationships are essential. The document should be drafted to be clear, concise, and comprehensive, capturing all key terms while maintaining the professional tone expected in Hong Kong business communications.

1. Letter Header: Company letterhead, date, and reference number

2. Client Details: Full name and address of the client

3. Salutation: Formal greeting addressing the client

4. Subject Line: Clear statement of the letter's purpose

5. Opening Paragraph: Reference to previous discussions or meetings and purpose of confirmation

6. Scope of Services: Clear description of services to be provided or arrangement being confirmed

7. Key Commercial Terms: Essential terms including fees, payment terms, and duration

8. Client Acknowledgment: Statement confirming client's understanding and agreement

9. Execution Block: Signature blocks for both parties if counter-signature is required

10. Contact Information: Details of key contact person for further queries