The Building Permit Authorization Letter is a crucial document in Hong Kong's construction and development landscape, required when property owners need to delegate authority for handling building permit applications and related matters. This document is essential under the Hong Kong Buildings Ordinance (Cap. 123) framework, particularly when owners cannot personally handle the permit application process or when professional representation is required. The letter must specify the scope of authorization, including whether it's for a specific project or general authority, and must include proper identification of all parties involved. It serves as official documentation recognized by the Hong Kong Buildings Department and other relevant authorities, enabling authorized persons to act on behalf of the property owner in various building-related administrative procedures.
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1. Letter Date and Header: Date of the letter and proper letterhead or sender's details
2. Recipient Details: Full name and address of the Buildings Department or relevant authority
3. Property Identification: Clear identification of the subject property including address, lot number, and other relevant property details
4. Owner Identification: Full details of the property owner(s) including HKID/passport numbers and contact information
5. Authorized Person Details: Full details of the person being authorized, including professional qualifications and registration numbers
6. Scope of Authorization: Specific powers being granted regarding the building permit application and related processes
7. Duration of Authorization: Time period for which the authorization is valid
8. Declaration of Authority: Clear statement confirming the owner's right to grant this authorization
9. Signature Block: Space for owner's signature, witness signature, and date
1. Multiple Owner Authorization: Required when there are multiple property owners who need to authorize the permit application
2. Specific Project Details: Include when the authorization is for a specific construction or renovation project rather than general authority
3. Revocation Clause: Optional clause specifying conditions under which the authorization may be revoked
4. Language Declaration: Required when the letter is bilingual (Chinese and English)
5. Corporate Authorization: Required when the property owner is a company rather than an individual
1. Appendix A - Property Documents: Copies of property ownership documents, land registration records
2. Appendix B - Identity Documents: Copies of HKID/passport of property owner(s) and authorized person
3. Appendix C - Professional Credentials: Copies of authorized person's professional registrations and qualifications
4. Appendix D - Project Scope: Detailed description of the construction work or modifications planned (if authorization is project-specific)
5. Appendix E - Corporate Documents: Company documents and board resolutions (if owner is a corporation)
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