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Audit Engagement Letter For Non Profit Organization Template for Hong Kong

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Key Requirements PROMPT example:

Audit Engagement Letter For Non Profit Organization

"I need an Audit Engagement Letter For Non Profit Organization for my Hong Kong-based educational charity that operates multiple schools, with the audit to commence in March 2025 and include specific provisions for government grant reporting requirements."

Document background
An Audit Engagement Letter For Non Profit Organization is a crucial document required when establishing a professional relationship between an audit firm and a non-profit entity in Hong Kong. This document is mandatory under Hong Kong Standards on Auditing (HKSA 210) and must be in place before commencing any audit work. It sets out the fundamental terms of the engagement, including the scope of the audit, respective responsibilities, reporting requirements, and fee arrangements. The letter must address specific considerations for non-profit organizations, such as their unique regulatory requirements under Hong Kong law, including compliance with the Companies Ordinance (Cap. 622) and tax exemption status under Section 88 of the Inland Revenue Ordinance. This document serves as the primary reference point for the audit engagement and helps prevent misunderstandings between the parties regarding the nature and limitations of the audit services.
Suggested Sections

1. Date and Addressee: Formal letter heading with date and details of the non-profit organization's board/management

2. Introduction: Opening paragraph confirming the engagement to audit the financial statements

3. Objective and Scope of the Audit: Clear statement of the audit's purpose and scope, including the applicable financial reporting framework (HKFRS)

4. Responsibilities of the Auditor: Detailed outline of the auditor's responsibilities, including conducting the audit in accordance with HKSAs

5. Responsibilities of Management: Management's responsibilities regarding financial statements, internal controls, and providing access to information

6. Reporting Format and Timeline: Structure and timing of reports to be issued

7. Fees and Billing Arrangements: Fee structure, payment terms, and billing schedule

8. Independence and Conflicts: Statement of auditor's independence and any potential conflicts of interest

9. Governing Law: Confirmation that the engagement is governed by Hong Kong law

10. Acknowledgment and Acceptance: Space for signatures and formal acceptance of terms

Optional Sections

1. Use of External Experts: Include when specialist expertise might be required during the audit

2. Group Audit Considerations: Include when the non-profit has subsidiaries or affiliated organizations

3. Special Reporting Requirements: Include when there are specific donor or grant reporting requirements

4. Data Privacy Compliance: Include when handling sensitive personal data or cross-border data transfers

5. IT Systems and Digital Access: Include when remote audit procedures or access to digital systems is required

6. Non-audit Services: Include when additional services beyond the audit are being provided

7. Quality Control Procedures: Include when specific quality control measures are requested by the client

Suggested Schedules

1. Schedule A - Audit Timeline: Detailed timeline of the audit process, including key milestones and deadlines

2. Schedule B - Fee Schedule: Detailed breakdown of fees, including any variables or additional charges

3. Schedule C - Required Information List: Comprehensive list of documents and information required for the audit

4. Appendix 1 - Audit Team Structure: Organization chart and contact details of key audit team members

5. Appendix 2 - Special Considerations for Non-Profit Organizations: Specific audit procedures and considerations relevant to non-profit entities

6. Appendix 3 - Standard Terms and Conditions: Detailed terms and conditions of the engagement

7. Appendix 4 - Quality Control Procedures: Description of the firm's quality control procedures and compliance with professional standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses






























Relevant Industries

Charitable Organizations

Educational Institutions

Religious Organizations

Social Services

Environmental Conservation

Healthcare Services

Arts and Culture

Sports and Recreation

Humanitarian Aid

Research and Development

Community Development

Relevant Teams

Finance

Accounting

Legal

Compliance

Risk Management

Internal Audit

Board Secretariat

Operations

Executive Management

Relevant Roles

Chief Executive Officer

Financial Controller

Board Chairman

Treasurer

Audit Partner

Audit Manager

Senior Auditor

Company Secretary

Finance Director

Executive Director

Compliance Officer

Risk Manager

Chief Financial Officer

Audit Committee Chairman

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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