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Video Shoot Contract Template for England and Wales

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Key Requirements PROMPT example:

Video Shoot Contract

"I need a Video Shoot Contract for a three-day corporate training video production in March 2025, including drone footage and multiple location shoots, with specific clauses about data protection as we'll be filming in our secure facility."

Document background
The Video Shoot Contract serves as a comprehensive legal framework for video production projects in England and Wales. This document is essential when engaging professional video production services, whether for commercial, corporate, or creative purposes. It outlines crucial elements including production specifications, timeline, budget, usage rights, and compliance with UK media laws. The contract protects all parties involved by clearly defining responsibilities, deliverables, and dispute resolution procedures, while ensuring adherence to relevant regulatory requirements including data protection, filming permits, and intellectual property rights.
Suggested Sections

1. Parties: Identification of contracting parties including production company and client

2. Background: Context of the video production and purpose of the agreement

3. Definitions: Key terms used throughout the contract including technical filming terminology

4. Scope of Services: Detailed description of video production services to be provided, including pre-production, production, and post-production phases

5. Payment Terms: Fees, payment schedule, additional costs, and expenses provisions

6. Intellectual Property Rights: Ownership and licensing of footage, final product, and associated materials

7. Confidentiality: Protection of sensitive information and non-disclosure obligations

8. Term and Termination: Duration of the agreement and conditions for early termination

Optional Sections

1. Child Protection: Special provisions for filming involving minors, including licensing and safeguarding requirements

2. International Rights: Distribution and usage rights across different territories and jurisdictions

3. Special Equipment Provisions: Terms governing the use of specialized or high-value equipment

4. Location Access: Terms and conditions for filming at specific locations including permits and permissions

Suggested Schedules

1. Schedule 1 - Project Brief: Detailed specification of the video project including timeline, deliverables, and technical requirements

2. Schedule 2 - Fee Schedule: Comprehensive breakdown of costs, payment milestones, and additional charges

3. Schedule 3 - Equipment List: Detailed inventory of equipment to be used in the production

4. Appendix A - Release Forms: Template release forms for participants, location owners, and other relevant parties

5. Appendix B - Insurance Certificates: Copies of required insurance documentation including public liability and professional indemnity

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses





























Industries

Copyright, Designs and Patents Act 1988: Key legislation governing intellectual property rights, including rights in recordings and footage, moral rights, ownership of intellectual property, and licensing provisions

Data Protection Act 2018 and UK GDPR: Regulations concerning handling of personal data, consent for filming individuals, data storage and processing, and privacy rights

Employment Rights Act 1996: Legislation covering rights of crew members, working conditions, and payment terms for employed individuals

Health and Safety at Work Act 1974: Requirements for safety measures during filming, risk assessments, equipment safety, and location safety requirements

Equality Act 2010: Legislation ensuring non-discrimination provisions, equal treatment of cast and crew, and accessibility considerations

Consumer Rights Act 2015: Regulations governing fair terms and conditions, quality of service provisions, and cancellation rights when dealing with consumers

Contract Law Framework: General contract law principles including the Requirements of the Law of Contract, Unfair Contract Terms Act 1977, and Misrepresentation Act 1967

Location Filming Regulations: Requirements for local authority permits, property owner permissions, and public space filming requirements

Child Performance Regulations: Specific regulations covering licenses for child performers, working hours restrictions, and safeguarding requirements when working with minors

Insurance Requirements: Mandatory and recommended insurance coverage including public liability insurance, professional indemnity insurance, and equipment insurance

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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