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Temporary Transfer Letter Template for England and Wales

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Key Requirements PROMPT example:

Temporary Transfer Letter

"I need a Temporary Transfer Letter for a software engineer being transferred from our London office to our Singapore office for a 6-month project starting March 2025, including provisions for housing allowance and international travel."

Document background
The Temporary Transfer Letter serves as a crucial document when organizations need to temporarily reassign employees while maintaining their original employment relationship. This document, governed by English and Welsh law, specifies the terms and conditions of the temporary transfer, including duration, modified responsibilities, reporting structures, and arrangements for return to the original position. The letter ensures compliance with UK employment legislation and provides clarity for all parties involved. It's particularly important in situations involving project-based work, organizational restructuring, or skill-sharing arrangements between departments or organizations.
Suggested Sections

1. Letter Header: Date, addresses, and reference details

2. Transfer Details: Duration, location, and role specifications

3. Terms Continuation: Confirmation of existing employment terms that remain in effect

4. Modified Terms: Any temporary changes to employment terms during transfer

5. Reporting Structure: New reporting lines and management structure

6. Return Arrangements: Process for returning to original position

Optional Sections

1. Additional Benefits: Any special allowances or benefits during transfer period - include when transfer involves additional compensation or benefits

2. International Considerations: Visa, tax, or regulatory requirements - include for international transfers

3. Performance Management: How performance will be assessed during transfer - include for longer-term transfers or when assessment methods change

Suggested Schedules

1. Schedule of Modified Terms: Detailed listing of temporary changes to employment terms

2. New Role Description: Detailed description of temporary role and responsibilities

3. Benefits Schedule: Details of any additional benefits or allowances

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries
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Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation covering basic employment rights, continuity of employment provisions, and fundamental terms and conditions of employment

TUPE Regulations 2006: Transfer of Undertakings (Protection of Employment) Regulations - While not directly applicable to temporary transfers, its principles may be relevant for protecting employment terms and conditions

Working Time Regulations 1998: Legislation governing working hours, rest periods, and holiday entitlements that must be considered during temporary transfers

Equality Act 2010: Legislation ensuring prevention of discrimination and equal treatment requirements during the transfer process

Data Protection Act 2018 and UK GDPR: Laws governing personal data handling and privacy considerations during the transfer process

National Minimum Wage Act 1998: Legislation ensuring wage requirements and payment considerations are properly maintained during the transfer

Income Tax (Earnings and Pensions) Act 2003: Legislation covering tax implications of temporary transfer and responsibility for tax payments

Social Security Contributions and Benefits Act 1992: Law governing National Insurance Contributions considerations and benefits continuity during temporary transfers

Agency Workers Regulations 2010: Regulations that may be relevant depending on the nature of the transfer arrangement

Contract Law Principles: Common law principles including consideration requirements, offer and acceptance that form the basis of the temporary transfer agreement

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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