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Return To Work Release Form Template for England and Wales

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Key Requirements PROMPT example:

Return To Work Release Form

"I need a Return To Work Release Form for an employee returning from long-term sick leave due to a back injury, including provisions for phased return and reduced hours for the first month, with the return date set for March 15, 2025."

What is a Return To Work Release Form?

The Return To Work Release Form is a crucial document in English and Welsh employment practice, designed to manage the process of employees returning to work after periods of absence. This document becomes necessary when employees return from extended sick leave, disability-related absence, maternity leave, or other significant periods away from work. It includes important declarations about fitness to work, details of any required workplace adjustments, and relevant medical clearances. The form helps ensure compliance with the Health and Safety at Work Act 1974, the Equality Act 2010, and data protection legislation, while providing a clear framework for both employer and employee to manage the return to work process safely and effectively.

What sections should be included in a Return To Work Release Form?

1. Employee Information: Basic details of the employee including name, position, and department

2. Return Date: Specification of the intended return to work date

3. Health Declaration: Employee's confirmation of fitness to return to work

4. Workplace Adjustments: Details of any required modifications to working conditions or environment

5. Health and Safety Acknowledgment: Employee's confirmation of understanding workplace safety protocols

What sections are optional to include in a Return To Work Release Form?

1. Medical Clearance: Required when returning from serious illness or injury, includes doctor's certification

2. Phased Return Plan: Detailed schedule of graduated return to full duties

3. COVID-19 Declaration: Specific health declarations related to COVID-19

What schedules should be included in a Return To Work Release Form?

1. Risk Assessment Form: Detailed workplace risk assessment for returning employee

2. Medical Information Consent Form: GDPR-compliant consent for processing health information

3. Occupational Health Report: If applicable, detailed health recommendations from occupational health

4. Workplace Adjustment Schedule: Detailed list of required workplace modifications and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















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Industries

Health and Safety at Work Act 1974: Primary legislation governing workplace health and safety in England and Wales, setting out employers' responsibilities to ensure employee safety and well-being

Management of Health and Safety at Work Regulations 1999: Regulations requiring employers to assess and manage risks to their employees' health and safety, particularly relevant for return to work scenarios

Workplace Regulations 1992: Specific requirements for workplace conditions, facilities, and arrangements that must be considered when employees return to work

Employment Rights Act 1996: Fundamental employment law defining basic employment rights, including provisions related to absence and return to work

Equality Act 2010: Legislation protecting against discrimination, particularly important for ensuring fair treatment and reasonable adjustments during return to work

Data Protection Act 2018: Law governing the handling of personal data, crucial for managing medical information in return to work documentation

UK GDPR: Post-Brexit data protection regulation defining how personal and sensitive medical data must be processed and protected

Access to Medical Reports Act 1988: Legislation governing access to and use of medical reports in employment contexts

Health Protection Regulations 2020: COVID-19 specific regulations that may affect return to work procedures and requirements

Risk Assessment Requirements: Legal obligation to conduct appropriate risk assessments before employee returns to work, considering any health conditions or adjustments needed

Occupational Health Guidelines: Professional standards and requirements for occupational health assessments in return to work situations

Privacy Notice Requirements: Legal obligation to provide clear information about how medical and personal data will be collected, used, and stored in the return to work process

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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