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It is a written authorisation from a patient allowing their healthcare provider to release a copy of their medical records to a named third party, such as a solicitor, insurer, employer, or another clinician. It gives the provider a documented lawful basis for disclosure under the UK GDPR and the common law duty of confidentiality. Without it, releasing records to a third party could be a data protection breach.

The form should state the patient's full name, date of birth, and NHS number, the name and address of the recipient, the type and date range of records being released, the purpose of the disclosure, the patient's dated signature, and a statement that the patient understands they may withdraw consent at any time before the records are released. The form should also note any exclusions the patient has specified.

Yes. Patients have a right of access to their own health records under the UK GDPR. A request can be made verbally or in writing directly to the data controller (typically the GP practice or NHS trust). Providers must respond within one calendar month. Access may be restricted only where disclosure would cause serious harm to the patient or to third parties named in the record.

Only with the employee's explicit consent under the Access to Medical Reports Act 1988 and the UK GDPR. Even with consent, the employee has the right to see a medical report prepared by their own GP before it is sent, to request amendments, and to withdraw consent. Employers cannot compel employees to sign a medical release form as a condition of employment without specific legal justification.

After death, access is governed primarily by the Access to Health Records Act 1990. Personal representatives (executors or administrators of the estate) and those with a claim arising from the death may apply for access. The UK GDPR does not apply to deceased individuals, but the common law duty of confidentiality continues after death. Clinicians may still exercise discretion in granting access.

The release form should be kept as part of the patient's medical record, documenting the lawful basis for the disclosure. NHS guidance recommends retaining adult records for a minimum of eight years from the last treatment date. The provider should also keep a record of what was released, to whom, on what date, and under which authorisation. This audit trail protects the provider in the event of a complaint.

Sharing between NHS bodies for direct care purposes may be done under the Health and Social Care (Safety and Quality) Act 2015 provisions and NHS information governance policies without requiring a separate release form for each transfer. However, where records are being shared for non-direct care purposes (such as research, insurance, or legal proceedings), explicit patient consent is required through a properly completed release form.