The Employee Letter of Concern Template is a crucial document in the UK employment context, specifically designed for use under English and Welsh law. It serves as a formal written notification to employees regarding specific workplace concerns, whether related to performance, conduct, or attendance. This document typically follows informal discussions and precedes more serious disciplinary actions, forming an important part of the performance management process. The template ensures compliance with UK employment legislation, including the Employment Rights Act 1996 and ACAS guidelines, while providing clear documentation of concerns, expected improvements, and support measures offered.
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Key Requirements PROMPT example:
Employee Letter Of Concern Template
I need an Employee Letter of Concern Template to address recurring lateness issues with a sales representative, including specific instances from the past month and setting clear expectations for punctuality over a three-month improvement period starting January 2025.
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1. Letter Header: Company letterhead, date, employee details, marked 'Private and Confidential'
2. Issue Description: Clear statement of the specific concern or problem being addressed
3. Evidence/Examples: Specific instances, dates, and details of the concerning behavior
4. Expected Standards: Clear outline of company expectations and required standards
5. Required Improvements: Specific actions needed to address the concern
6. Timeframe: Clear timeline for expected improvement
7. Support Offered: Details of any support, training, or resources being provided
1. Previous Discussions: Reference to any prior verbal warnings or discussions when there have been previous informal conversations
2. Consequences: Potential outcomes if improvements are not made, used in cases of serious or repeated concerns
3. Performance Improvement Plan: Detailed plan with specific targets and measures, for performance-related concerns requiring structured improvement
1. Company Policies: Relevant workplace policies being referenced
2. Performance Records: Relevant documentation of previous incidents or discussions
3. Meeting Notes: Records of any related meetings or discussions
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