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Data Protection Impact Assessment Policy Template for England and Wales

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Key Requirements PROMPT example:

Data Protection Impact Assessment Policy

"I need a Data Protection Impact Assessment Policy for my fintech startup that processes biometric data and AI-driven credit scoring, ensuring compliance with UK GDPR while being specifically tailored for innovative financial technologies."

Document background
Under Article 35 of the UK GDPR, organizations must conduct Data Protection Impact Assessments when processing is likely to result in high risks to individuals' rights and freedoms. This Data Protection Impact Assessment Policy provides a structured approach to identifying, assessing, and minimizing data protection risks of processing activities. It is particularly relevant for organizations handling sensitive personal data, implementing new technologies, or conducting large-scale data processing operations in England and Wales. The policy ensures consistent application of DPIA requirements across the organization and demonstrates compliance with data protection principles.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the policy and its application scope

2. Definitions: Key terms used throughout the policy including DPIA, personal data, processing, data controller, data processor

3. DPIA Requirements: When DPIAs are mandatory and screening criteria under UK GDPR and DPA 2018

4. Roles and Responsibilities: Who is responsible for conducting, reviewing, and approving DPIAs including DPO, management, and project teams

5. DPIA Process: Step-by-step procedure for conducting DPIAs including planning, assessment, consultation, and sign-off

6. Documentation Requirements: How to record and maintain DPIA documentation in compliance with accountability requirements

Optional Sections

1. Sector-Specific Requirements: Additional requirements for specific industries such as healthcare, financial services, or public sector

2. International Data Transfers: Additional considerations and requirements for cross-border data transfers

3. Technology-Specific Guidelines: Special considerations for specific technologies such as AI, IoT, or automated processing systems

Suggested Schedules

1. DPIA Template: Standard form for conducting DPIAs including all required sections under UK GDPR

2. Risk Assessment Matrix: Template for evaluating data protection risks and their likelihood and impact

3. Screening Checklist: Checklist to determine if DPIA is required based on processing activities

4. Sample DPIA Reports: Examples of completed DPIAs for reference and guidance

5. Consultation Framework: Guidelines for stakeholder consultation process including internal and external stakeholders

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR: The United Kingdom General Data Protection Regulation - the primary legislation governing data protection in the UK post-Brexit, setting out the key principles, rights and obligations for processing personal data

Data Protection Act 2018: The UK's implementation of data protection legislation that works alongside and supplements the UK GDPR, providing specific data protection requirements for UK organizations

PECR 2003: Privacy and Electronic Communications Regulations - specific rules for electronic communications, including rules about marketing, cookies and privacy

ICO DPIA Guidance: Official guidance from the Information Commissioner's Office on how to conduct Data Protection Impact Assessments, including templates and best practices

EDPB Guidelines: European Data Protection Board guidelines which, while not binding post-Brexit, remain influential in UK data protection practice and interpretation

Data Protection by Design Guidance: ICO's guidance on implementing privacy by design and default principles in data processing activities

Employment Law: Relevant employment legislation that intersects with data protection when DPIAs involve processing of employee personal data

Sector-Specific Regulations: Additional regulatory requirements specific to certain sectors such as healthcare (NHS guidelines) or financial services (FCA requirements)

Human Rights Act 1998: Legislation incorporating the European Convention on Human Rights into UK law, particularly Article 8 regarding right to privacy

Common Law Duty of Confidentiality: The common law obligation to keep certain information confidential, particularly relevant in professional relationships

NIS Regulations 2018: Network and Information Systems Regulations governing security of network and information systems for essential services and digital service providers

Freedom of Information Act 2000: Legislation governing public access to information held by public authorities, which intersects with data protection considerations

ISO/IEC 27701:2019: International standard for Privacy Information Management, providing guidance for processing personal data

ISO/IEC 29134:2017: International standard providing guidelines for Privacy Impact Assessment methodology and processes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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