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Confirmation Letter For Internship Acceptance Template for United States

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Key Requirements PROMPT example:

Confirmation Letter For Internship Acceptance

"I need a Confirmation Letter for Internship Acceptance for a paid software development intern position starting March 1, 2025, at our San Francisco office, including remote work provisions and intellectual property clauses due to the technical nature of the role."

Document background
The Confirmation Letter for Internship Acceptance is a crucial document used when an individual accepts an internship position within an organization. This document, governed by U.S. federal and state labor laws, serves multiple purposes: it formally acknowledges the intern's acceptance, establishes clear expectations, and provides written documentation of the internship terms. It's particularly important for ensuring compliance with labor regulations, especially regarding paid versus unpaid internships, and protecting both the organization and the intern. The letter typically includes position details, duration, compensation, and basic terms, and may be required for visa purposes for international students or academic credit verification.
Suggested Sections

1. Company Information: Official letterhead, company details, and date of the confirmation letter

2. Intern Information: Full name, contact details, and any relevant identification of the intern

3. Position Details: Internship title, department, and supervisor information

4. Duration and Schedule: Start date, end date, and working hours of the internship

5. Compensation Terms: Details about payment status (paid/unpaid) and compensation structure if applicable

6. Basic Terms and Responsibilities: Core duties, expectations, and basic working conditions

Optional Sections

1. Benefits Package: Details of any additional benefits provided (for paid internships with benefits)

2. Academic Credit Information: Details about academic credit arrangements when internship is connected to educational program

3. Confidentiality Statement: Basic confidentiality requirements when intern will have access to sensitive information

4. Remote Work Arrangements: Specific details about remote work policies and requirements if applicable

Suggested Schedules

1. Acceptance Form: Standard form for intern to sign and return confirming acceptance of the position

2. Internship Program Overview: Detailed description of the internship program structure and objectives

3. HR Policies Summary: Summary of relevant company policies applicable to interns

4. Required Documentation Checklist: List of documents that need to be submitted before starting the internship

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses




















Industries

Fair Labor Standards Act (FLSA): Federal legislation governing paid vs. unpaid internships, minimum wage requirements for paid internships, and working hours/overtime regulations

DOL Primary Beneficiary Test: Department of Labor framework consisting of seven criteria to determine internship classification, focusing on educational benefits and training program requirements

Civil Rights Act of 1964 (Title VII): Federal law establishing anti-discrimination provisions and equal opportunity requirements in employment settings

Americans with Disabilities Act (ADA): Federal legislation requiring reasonable accommodations and accessibility considerations for individuals with disabilities

Family Educational Rights and Privacy Act (FERPA): Federal law protecting student privacy rights, particularly relevant for internships connected to educational institutions

Immigration and Nationality Act: Federal legislation governing visa requirements and work authorization for international student interns

State-Specific Labor Laws: Various state-level regulations covering additional requirements for interns, including state-specific minimum wage and working hour restrictions

Workers' Compensation Laws: State-specific regulations regarding insurance coverage requirements and protections for interns in case of workplace injuries

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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