The Applicant Privacy Notice is a mandatory document required under EU GDPR and Danish data protection law for organizations recruiting in Denmark. It must be provided to job applicants at the time their personal data is collected, typically when they submit a job application. The notice ensures transparency in data processing activities during recruitment and helps organizations comply with their legal obligations. It includes essential information about data collection, processing purposes, retention periods, data subject rights, and international transfers. This document is particularly important in the Danish context as it must address specific requirements under the Danish Data Protection Act (Databeskyttelsesloven) alongside GDPR requirements.
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Your data doesn't train Genie's AI
You keep IP ownership聽of your information
Key Requirements PROMPT example:
Applicant Privacy Notice
I need an Applicant Privacy Notice for our multinational tech company's Danish office, which should cover international data transfers to our offices in the US and Singapore, and include sections about our AI-powered recruitment tools and video interview platform to be implemented in March 2025.
Your data doesn't train Genie's AI
You keep IP ownership聽of your information
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OR
1. Introduction: Brief overview of the notice's purpose and the organization's commitment to data protection
2. Who We Are: Identity and contact details of the data controller (organization) and where applicable, its representative and data protection officer
3. Information We Collect: Categories of personal data collected during the recruitment process, including standard application data, CV information, and interview notes
4. How We Collect Your Information: Sources of personal data - directly from applicant, recruitment agencies, referees, public sources, etc.
5. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing applicant data
6. How We Use Your Information: Purposes of processing personal data in the recruitment context
7. Data Sharing: Information about recipients or categories of recipients of personal data
8. International Transfers: Information about any transfers of personal data outside the EEA and safeguards in place
9. Data Retention: How long application data is kept and criteria used to determine retention periods
10. Your Rights: Explanation of data subject rights under GDPR and how to exercise them
11. How to Contact Us: Contact information for data protection queries and complaints
1. Automated Decision Making: Required if using automated processing or profiling in recruitment process
2. Background Checks: Include if performing criminal record, credit, or other background checks
3. Special Categories of Data: Required if collecting sensitive personal data such as health information or diversity monitoring data
4. Recruitment Agencies: Include if working with external recruitment agencies
5. Employee Referral Program: Include if operating an employee referral scheme
6. Video/Remote Interviews: Include if conducting video interviews or using remote assessment tools
7. Talent Pool: Include if maintaining a talent pool or keeping applications for future positions
1. Cookie Policy for Careers Website: If using a separate careers website/portal, details of cookies and similar technologies used
2. List of Data Recipients: Detailed list of third parties with whom applicant data may be shared
3. Data Retention Schedule: Detailed retention periods for different categories of applicant data
4. International Transfer Mechanisms: Details of safeguards for international data transfers, including Standard Contractual Clauses or adequacy decisions
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Public Sector
Non-Profit
Construction
Transportation
Energy
Media and Entertainment
Telecommunications
Real Estate
Hospitality
Agriculture
Mining
Pharmaceuticals
Insurance
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Recruitment
Talent Acquisition
Privacy
Information Security
Corporate Governance
Risk Management
Relevant Roles
HR Director
Privacy Officer
Data Protection Officer
Legal Counsel
HR Manager
Recruitment Manager
Talent Acquisition Specialist
Compliance Officer
HR Business Partner
Employment Lawyer
HR Administrator
Recruiting Coordinator
Chief Privacy Officer
General Counsel
HR Operations Manager
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