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The Academic Rejection Letter is a critical document used in Danish academic institutions when communicating negative decisions to applicants for various academic opportunities. It serves as an official record of the institution's decision and must comply with Danish administrative law, particularly the Public Administration Act (Forvaltningsloven) and university-specific regulations. The letter is designed to provide clear communication of the decision, maintain transparency in the selection process, and inform applicants of their rights, including appeal procedures. Key components include the decision basis, administrative details, and any relevant feedback or alternative suggestions. The document must balance legal requirements with professional courtesy while ensuring all necessary information is conveyed clearly and sensitively.

1. Letterhead and Date: Official university letterhead including institution name, department, address, and current date

2. Recipient Information: Applicant's full name and contact details

3. Reference Information: Application reference number, program/position applied for, and date of application

4. Decision Statement: Clear and direct statement of the rejection decision

5. Basis for Decision: Brief explanation of the key factors that led to the rejection, ensuring transparency while maintaining appropriate discretion

6. Appeal Information: Information about the recipient's right to appeal the decision, including relevant deadlines and procedures as required by Danish law

7. Closing: Professional closing statement, signature block with name and title of the responsible authority