Security Deposit Refund Form

Security Deposit Refund Form Template for Germany

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Key Requirements PROMPT example:

"I need a Security Deposit Refund Form under German law for a commercial property lease ending March 2025, with provisions for partial deductions due to minor repairs and the ability to split the refund between two co-tenants."

Document background

The Security Deposit Refund Form is a crucial document used in German property management when a tenant vacates a property and requests the return of their security deposit (Mietkaution). Under German law, particularly the BGB (German Civil Code), landlords must return security deposits within a reasonable timeframe after the lease ends, typically between 3-6 months, accounting for any necessary deductions. This form documents the entire refund process, including the original deposit amount, accrued interest (as required by BGB § 551(3)), any deductions for damages or unpaid obligations, and the final refund amount. It serves as both a calculation document and a legal record of the settlement, protecting both parties' interests and ensuring compliance with German tenancy law requirements. The form is essential for maintaining clear records for tax purposes and potential legal proceedings.

Suggested Sections

1. Header Information: Date, property address, and reference numbers

2. Landlord Details: Full name and address of the landlord/property manager

3. Tenant Details: Full name and address of the tenant(s)

4. Lease Information: Original lease dates, initial deposit amount paid, and date of lease termination

5. Deposit Account Details: Information about the bank account where the deposit was held, including accrued interest

6. Property Inspection Results: Date of final inspection and general condition assessment

7. Calculation Section: Detailed breakdown of original deposit, accrued interest, any deductions, and final refund amount

8. Payment Information: Tenant's bank details for deposit return and expected payment date

9. Signatures: Space for both parties to sign and date the form

Optional Sections

1. Deductions List: Detailed itemization of any deductions with corresponding receipts/estimates - only needed if there are deductions from the deposit

2. Dispute Resolution: Information about the process for disputing deductions - include when deductions are made

3. Forwarding Address Confirmation: Section for tenant to confirm their new address - include when tenant is moving to a new location

4. Third Party Authorization: Authorization section if deposit is to be paid to someone other than the original tenant

5. Outstanding Utilities Settlement: Section for addressing any pending utility bills - include when final utility bills are not yet received

Suggested Schedules

1. Schedule A - Deduction Evidence: Copies of receipts, repair estimates, or photographs documenting any deductions

2. Schedule B - Final Inspection Report: Detailed property inspection report with photographs

3. Schedule C - Interest Calculation: Detailed calculation of interest earned on the deposit

4. Schedule D - Original Deposit Receipt: Copy of the original deposit payment documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Real Estate

Student Housing

Corporate Housing

Banking

Legal Services

Property Investment

Facility Management

Relevant Teams

Legal

Property Management

Finance

Operations

Tenant Relations

Accounting

Administration

Real Estate Operations

Customer Service

Facility Management

Relevant Roles

Property Manager

Real Estate Manager

Facility Manager

Legal Counsel

Rental Administrator

Account Manager

Building Superintendent

Real Estate Agent

Property Administrator

Finance Manager

Operations Manager

Tenant Relations Manager

Lease Administrator

Housing Coordinator

Property Accountant

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Let's create your Security Deposit Refund Form

Authors

Alex Denne

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