The Interim Reference Letter (Zwischenzeugnis) is a crucial document in German employment relationships, provided upon reasonable request during ongoing employment. It serves multiple purposes: documenting current performance for future career advancement, supporting job applications while employed, and establishing a performance baseline in case of future disputes. Under German law, employees have a legal right to request this document, which must be issued on company letterhead and include specific components such as personal information, job description, and performance evaluation. The document must adhere to the principle of being truthful while maintaining a benevolent tone, as established by German labor courts and business practice.
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1. Header Information: Company letterhead, date, and title 'Interim Reference Letter' (Zwischenzeugnis)
2. Personal Information: Employee's full name, date of birth, and current position in the company
3. Employment Duration: Start date of employment and confirmation that employment relationship is ongoing
4. Job Description: Detailed description of the employee's main responsibilities and duties
5. Performance Assessment: Evaluation of the employee's performance, including quality of work, knowledge, and capabilities
6. Conduct Assessment: Evaluation of the employee's behavior towards supervisors, colleagues, and if applicable, clients
7. Closing Statement: Standard closing phrase confirming the interim nature of the reference and current date
8. Signature Block: Place, date, company representative's name, position, and signature
1. Special Achievements: Include when the employee has notable specific projects or achievements worth mentioning
2. Leadership Skills: Include when the employee has management responsibilities
3. Training Completed: Include when the employee has completed significant professional development during employment
4. International Experience: Include when the employee has worked in international contexts or with international clients
5. Special Responsibilities: Include when the employee has taken on additional duties beyond their core role
1. Position History Appendix: Optional attachment detailing different positions held within the company if the employee has had multiple roles
2. Project List: Optional attachment listing major projects completed, typically used for project managers or technical roles
3. Certification Copies: Optional attachment including copies of relevant certificates obtained during employment
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