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Final Payment Release Letter

Final Payment Release Letter Template for Germany

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Key Requirements PROMPT example:

Final Payment Release Letter

"I need a Final Payment Release Letter for a completed construction project in Berlin, confirming receipt of €2.5M final payment on March 15, 2025, and releasing all claims except for standard warranty obligations."

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Document background
The Final Payment Release Letter is a critical document used in German business transactions to formally conclude financial obligations under a contract. It is typically issued after the completion of a project or service delivery and receipt of the final payment. This document serves multiple purposes: it confirms receipt of the final payment, releases the paying party from further payment obligations, and provides legal certainty under German law regarding the settlement of accounts. The letter must comply with German Civil Code (BGB) requirements, particularly regarding form and content of release statements. It's commonly used in construction, manufacturing, and service contracts where significant payments are involved and formal closure of financial obligations is necessary. The document should clearly identify the underlying contract, specify the payment received, and define the scope of the release while addressing any reservations or exceptions.
Suggested Sections

1. Header Information: Date, recipient address, and reference numbers

2. Project/Contract Reference: Clear identification of the underlying contract or project

3. Payment Confirmation: Specific acknowledgment of the final payment amount received, including date and method of payment

4. Release Statement: Clear and unambiguous statement releasing the paying party from all claims related to the contract

5. Scope of Release: Detailed description of what claims and rights are being released

6. Representations: Confirmation that the signatory has authority to issue the release

7. Signature Block: Space for authorized signature, name, title, and date

Optional Sections

1. Reserved Claims: Used when certain claims are specifically excluded from the release

2. Conditional Statements: Include when the release is subject to specific conditions (e.g., clearance of the payment)

3. Dispute Resolution Reference: Include when there were disputed amounts that are being settled

4. Third Party Rights: Include when the release needs to address rights of subcontractors or other third parties

5. Tax Implications: Include when there are specific tax-related statements needed

6. Future Cooperation: Optional section for ongoing warranty or maintenance obligations that survive the release

Suggested Schedules

1. Payment Details Schedule: Detailed breakdown of the final payment amount, including any adjustments or deductions

2. Contract Reference Schedule: List of all relevant contract documents and amendments covered by the release

3. Bank Confirmation: Proof of payment receipt from the bank, if required

4. Authority Documentation: If needed, documentation proving the signatory's authority to issue the release

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Construction

Manufacturing

Engineering

Real Estate Development

Infrastructure

Information Technology

Professional Services

Industrial Services

Energy

Telecommunications

Architecture

Facility Management

Relevant Teams

Legal

Finance

Project Management

Operations

Commercial

Procurement

Accounts Payable

Treasury

Contract Administration

Risk Management

Relevant Roles

Project Manager

Finance Director

Contract Manager

Legal Counsel

Chief Financial Officer

Commercial Director

Construction Manager

Account Manager

Treasury Manager

Procurement Manager

Site Manager

Operations Director

Managing Director

Financial Controller

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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