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Debt Recovery Letter

Debt Recovery Letter Template for Germany

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Key Requirements PROMPT example:

Debt Recovery Letter

"I need a Debt Recovery Letter under German law for collecting €50,000 from a business debtor who has missed three consecutive monthly payments for consulting services, with the last payment due on March 15, 2025."

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Document background
The Debt Recovery Letter serves as a crucial tool in the German debt collection process, typically used when previous informal payment requests have been unsuccessful. This document must comply with strict German legal requirements, including those set forth in the BGB (German Civil Code) and the Rechtsdienstleistungsgesetz (Legal Services Act). It represents a formal demand for payment and often serves as a prerequisite for further legal action. The letter must include specific details about the debt, calculation of interest (if applicable), payment deadline, and consequences of non-payment. It's particularly important to consider whether the debtor is a consumer or business entity, as this affects the required content and tone of the letter under German law.
Suggested Sections

1. Sender Details: Full legal name and address of the creditor or collecting entity

2. Recipient Details: Full name and address of the debtor

3. Date and Reference: Current date and any relevant reference numbers

4. Subject Line: Clear indication that this is a payment reminder/debt collection notice (Zahlungserinnerung/Mahnung)

5. Debt Details: Specific amount owed, original invoice details, and date the payment became due

6. Legal Basis: Reference to the underlying contract or basis for the debt claim

7. Payment Instructions: Bank details, payment deadline, and acceptable payment methods

8. Consequences of Non-Payment: Information about legal actions that may follow if payment is not received

9. Signature: Signature of authorized representative with name and position

Optional Sections

1. Interest Calculation: Include when charging statutory interest on the outstanding amount

2. Previous Communications: Reference to prior reminders when this is not the first notice

3. Collection Costs: Details of additional costs being charged for the collection process, if applicable

4. Settlement Offer: Optional payment arrangements or settlement proposals

5. Consumer Rights Notice: Required when the debtor is a consumer (Verbraucher)

6. Dispute Resolution: Information about how to dispute the claim, particularly important for consumer debtors

Suggested Schedules

1. Original Invoice: Copy of the original invoice(s) relating to the debt

2. Contract Documentation: Relevant excerpts from the underlying contract or agreement

3. Payment History: Record of any partial payments made and remaining balance

4. Previous Correspondence: Copies of previous payment reminders or relevant communication

5. Interest Calculation Sheet: Detailed breakdown of interest calculations if charging statutory interest

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses















Relevant Industries

Banking and Financial Services

Manufacturing

Retail and Commerce

Professional Services

Construction

Healthcare

Technology

Telecommunications

Real Estate

Logistics and Transportation

Energy and Utilities

Education

Media and Entertainment

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Collections

Treasury

Risk Management

Compliance

Commercial Operations

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Manager

Collections Specialist

Legal Counsel

Debt Recovery Officer

Finance Director

Credit Manager

Accounts Manager

Treasury Manager

Risk Manager

Commercial Manager

Business Development Manager

Corporate Lawyer

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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