The Audit Log Retention Policy is essential for organizations operating in Germany to ensure compliance with strict regulatory requirements regarding digital record-keeping and data protection. This document is necessary when organizations need to establish or update their audit log management practices to align with German Commercial Code (HGB), Federal Data Protection Act (BDSG), and EU GDPR requirements. The policy addresses critical aspects such as retention periods, security measures, and access controls, while considering technical requirements from BSI IT-Grundschutz and GoBD guidelines. It's particularly important for organizations handling sensitive data, operating in regulated industries, or subject to regular audits. The policy helps organizations demonstrate compliance, maintain data integrity, and ensure proper documentation of system activities.
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1. Purpose and Scope: Defines the objective of the policy and its applicability across systems and departments
2. Definitions: Defines key terms including audit logs, retention periods, audit trails, and system components
3. Legal and Regulatory Framework: Lists applicable laws and regulations governing audit log retention
4. Roles and Responsibilities: Defines responsibilities for managing audit logs and ensuring policy compliance
5. Audit Log Requirements: Specifies what events must be logged and minimum content requirements
6. Retention Periods: Details mandatory retention periods for different types of audit logs
7. Storage and Protection: Specifies requirements for secure storage and protection of audit logs
8. Access Control: Defines who can access audit logs and under what circumstances
9. Log Review and Monitoring: Establishes procedures for regular review and monitoring of audit logs
10. Disposal and Deletion: Outlines procedures for secure disposal of audit logs after retention period
1. Industry-Specific Requirements: Additional requirements for regulated industries (banking, healthcare, etc.)
2. Cloud Service Provider Requirements: Specific requirements for cloud-based systems and third-party providers
3. Emergency Access Procedures: Procedures for emergency access to audit logs during incidents
4. Cross-Border Data Transfers: Requirements for handling audit logs that contain data transferred across borders
5. Encryption Requirements: Specific encryption standards and requirements for audit log protection
1. Schedule A - Systems in Scope: Detailed list of systems and applications covered by the policy
2. Schedule B - Retention Period Matrix: Detailed matrix of retention periods for different types of audit logs
3. Schedule C - Technical Requirements: Technical specifications for audit log format, content, and storage
4. Appendix 1 - Log Review Checklist: Checklist for periodic audit log reviews
5. Appendix 2 - Incident Response Procedures: Procedures for handling audit log-related security incidents
6. Appendix 3 - Compliance Mapping: Mapping of policy requirements to specific legal and regulatory requirements
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Audit Log Retention Policy
German-compliant policy governing audit log retention requirements and procedures in accordance with HGB, GDPR, and BSI standards.
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